Administrative Assistant

Description

This role plays a key role in maintaining an organized, efficient office at Tri-State Coating & Machine through administrative support to employees and local leadership. Handle a variety of responsibilities, from organizing records and coordinating meetings to welcoming visitors, arranging on-site meals and events, supporting employee communications, and managing routine business paperwork.

Located in Salt Rock, WV (approximately 12 miles from Barboursville and 25 miles from Huntington), this is a hands‑on role with varied responsibilities in a busy industrial environment where priorities can change suddenly throughout the day. Organization, attention to detail, and the initiative to step in where needed are all critical.

Tri‑State Coating & Machine specializes in thermal hard coatings, precision machining, CNC automation, and industrial component and rotating equipment repair. Our state‑of‑the‑art facility operates under ISO 9001:2015 certification, delivering quality workmanship, efficient turnaround times, and dependable service.

Tri‑State is part of Tencarva Machinery Company, a distributor, authorized service center, and engineering and design partner for flow control systems and process equipment solutions. Founded in 1978, Tencarva operates across the Southeast, Mid‑South, Midwest, and Mid‑Atlantic regions, combining the expertise of local businesses with the resources of a larger organization.

Together, our businesses serve more than 18,000 active customers across water and wastewater, industrial manufacturing, chemical processing, pulp and paper, power generation, oil and gas, mining and metals, food and beverage, and other essential industries. Our service offerings span applications engineering, system design, equipment fabrication, automation and controls, equipment repair and remanufacturing, and thermal hard coatings.

• Answer incoming calls, greet visitors, direct inquiries, and serve as a helpful point of contact for employees, customers, and vendors.
• Scan, organize, rename, file, and maintain electronic and paper documents so information is accurate and easy to locate.
• Manage routine correspondence, mail, office supplies, and online ordering.
• Handle everyday administrative requests and help maintain an organized, efficient office.

• Serve as a local administrative connection between shop employees and Tencarva's centralized HR team.
• Help employees schedule conversations with HR, access virtual meetings, and connect with the appropriate corporate resources.
• Print, distribute, and post company communications, employee notices, and HR‑provided materials throughout the facility.
• Assist with local onboarding, offboarding, and benefits enrollment logistics, including coordinating appointments, paperwork distribution, and access to company resources.
• Provide calendar, scheduling, meeting, and occasional travel coordination support to local leadership.
• Coordinate meeting logistics, welcome visiting customers and company guests, and help organize occasional on‑site meals, employee gatherings, and other company events.

• Learn and use Tencarva's ERP and other business systems to enter purchase orders, update information, and complete routine administrative transactions.
• Assist with purchasing documentation, online orders, and related recordkeeping.
• Coordinate with Tencarva's centralized Finance and shared‑services teams on routine invoice, purchasing, or AP/AR‑related documentation and follow‑up as needed.
• Help ensure information is entered accurately, paperwork is organized, and requests reach the appropriate people.