Accounting Specialist Job White Bear Lake area,Minnesota USA,Accounting

Accounting Specialist | White Bear Lake, MN

White Bear Lake, MN

SUMMARY: This new role will have responsibility for either Accounts Receivable (AR) or Accounts Payable (AP) as the Accounting Specialist. The role is responsible for performing a variety of financial, administrative, and clerical duties to support the company’s financial health and operational efficiency. This role requires attention to detail, the ability to manage competing priorities, and a commitment to upholding financial integrity.

The Accounting Specialist is a trusted resource for internal teams and external partners, providing exceptional customer service and supporting continuous process improvement.

DUTIES AND RESPONSIBILITIES Accounts Receivable (AR) Accounting Specialist:

Overview: The AR Accounting Specialist ensures timely and accurate processing of customer invoices and payments to support company cash flow and revenue goals. This role manages the full receivables cycle, including collections and credit monitoring, while providing support to customers and sales representatives. By maintaining accurate records and strong follow-up, the AR Accounting Specialist helps minimize risk, resolve issues quickly, and build positive relationships with customers both internally and externally.

Key Responsibilities:

Prepare and send customer invoices and statements as promptly
Process and post daily payments, including checks, credit cards, ACH, and wire transfers
Verify and reconcile payment discrepancies, lockbox deposits, and ACH/wire transactions
Enter invoices into customer portals daily and resolve discrepancies with purchase orders or receipts
Respond to customer service inquiries via phone and email
Monitor past due accounts, send reminders, and make collection calls
Initiate credits, adjustments, or refund requests as needed
Handle uncollectible accounts, work with collection agencies, and implement customer payment plans
Oversee customer accounts involved in bankruptcy proceedings, including communication, documentation, and compliance with legal requirements
Maintain and update accounts on hold, communicating status daily
Process new customer credit applications and prepare contracts when needed
Reconcile AR sub-ledgers and credit card activity
Prepare AR reports such as Aging, Days Sales Outstanding (DSO), and ad hoc reports
Track customer credit limits and terms
Send monthly past due reports to sales representatives
Assist with year-end audit work, including gathering documentation, reconciling balances, and providing supporting schedules to auditors
Identify and recommend process improvements and automation opportunities
Other duties as assigned

Accounts Payable (AP) Accounting Specialist:

Overview: The AP Accounting Specialist is responsible for coordinating the company’s outgoing payments and ensuring that all vendor invoices are processed accurately, efficiently, and in compliance with company policies. This role plays a key part in supporting the company’s financial stability by maintaining accurate records, meeting payment deadlines, and building strong relationships with vendors and internal teams. The AP Accounting Specialist works closely with Purchasing, Operations, and other departments to resolve discrepancies, improve processes, and support overall cost control.

Success in this role helps the company maintain a positive reputation with suppliers while ensuring smooth day-to-day operations.

Key Responsibilities:

Enter approximately 1,800 invoices per month into ERP accurately and efficiently
Review invoices for accuracy, proper coding, and required approvals
Process weekly payments, including ACH, wire transfers, and checks, with accuracy and security
Process third-party invoices and bill customers for shipping as…