Recruitment and Onboarding Specialist

Position Title:
Recruitment and Onboarding Specialist

Department: Human Resources and Training

Job Status: Full Time/Exempt
- Salaried

Reporting Relationship: Human Resources Manager

Supervisory Responsibilities: NA

Typical Schedule: Primarily M-F Days. Must occasionally be willing and able to work flexible hours/days, including evenings and weekends, reflective of the dynamic schedule of the organization.

Position Summary

The Recruitment and Onboarding Specialist performs a wide range of human resources activities requiring a high level of confidentiality. This role’s primary responsibilities include talent recruitment, acquisition, and onboarding, applying Hammer & NER’s recruitment and staffing strategies to source, attract and engage an effective, diverse, and committed workforce for the organization. All employees are expected to center, model and champion Hammer & NER’s core values:
Person-Centered, Relational, Opportunistic and Stewardship in order to provide people with intellectual and other disabilities the opportunity to live life to its fullest.

Primary Duties and Responsibilities

• Apply Hammer & NER’s recruitment and staffing strategies to attract, retain, and engage an effective and committed workforce for Hammer & NER, ensuring processes comply with legal standards.
• Champion diversity, equity, and Inclusion (DEI) by promoting and following hiring processes for recruiting candidates who are mixed across lines of difference.
• Craft, proofread and edit job descriptions in preparation for posting.
• Create and maintain external job postings and advertisements.
• Track applications in Hammer & NER’s HRIS recruitment portal.
• Read applications and review applicants with hiring managers to match experience with position-related requirements and essential functions.
• Utilize established tools for deterring unconscious bias in recruitment processes.
• Communicate and schedule interviews with candidates.
• Write behavioral-based interview questions with consistent formatting across all positions.
• Lead and conduct interviews with candidates via Teams and in-person.
• Discuss final candidates with the hiring manager and provide guidance on making the final hiring decision.
• Make offer calls, complete background checks, write offer letters; communicate important onboarding information to the new hire.
• Ensure compliance with the Minnesota Wage Theft Prevention Act.
• Maintain knowledge of local, state, and federal employment laws and regulations.

• Process new hires through Hammer & NER’s HRIS and trainings systems.
• Support new employee onboarding and orientation processes.
• Track new hires’ upcoming start dates and provide hiring managers with a checklist of tasks to complete before the first day.
• Process new hires through Hammer & NER’s HRIS and trainings systems.
• Conduct 30-Day Check-ins with new hires after their first month of employment.

• Generate recruitment reports from HRIS system to provide routine reports to board of directors and other key stakeholders.
• Analyze and compile human resources data into reports and presentations as requested.
• Ensure timely completion of background checks, testing, employment verifications and information requests.
• Ensure electronic employee personnel file data integrity; scan documentation as needed.
• Serve as the primary backup for the Human Resources Generalist.

Essential Knowledge and Qualifications

• Intermediate recruitment and onboarding experience required working for a mid-sized organization. Formal, informal, and cross-disciplinary experiences will be considered.

• Experience building and executing proactive sourcing strategies for hard to fill industry-specific positions.
• Experience and commitment to sourcing and recruiting candidates…