Administrative Assistant

Location: City of White Plains

Administrative Assistant page is loaded## Administrative Assistant remote type:
In-Person locations:
White Plains, NYtime type:
Full time posted on:
Posted Yesterday job requisition :
JR112008
** Make a difference, protect lives, and achieve your dreams.
** Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.# The salary range for this position is $24–28/hour depending on experience.
*
* Essential Duties & Responsibilities:

*** Answers phone calls and emails in a timely manner.
* Manages company telecommunications network and communicates with the answering service.
* Makes appointments and referrals.
* Manages data in spreadsheets and reports.
* Creates and maintains office-related records and reports.
* Performs data entry and filing tasks for accounts payable, purchase orders, and equipment inventory.
* Maintains the integrity and confidentiality of employee or departmental files.
* Compiles budget data and maintains financial records as requested.
* Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
* Assists with projects and event support.
* Assists other departments as needed.
* Assists with customer relations.
* Assists with contract creation.
* Assists in branch alarm invoicing.
* Performs other duties assigned by management.
** Education/

Qualifications:

*** Bachelor’s or associate degree, or equivalent work experience.
* Ability to proofread.
* Sedona experience is preferred but not required.
* Accounts receivable experience is preferred but not required.
* Proficient in Microsoft Office Suite or similar software.
* Basic understanding of office equipment.
* Basic understanding of clerical procedures and systems such as recordkeeping and filing.
* Ability to work independently and identify and solve problems.
* Ability to organize and prioritize work.
** Other Duties:
*** Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
*
* Physical Requirements:

*** Prolonged periods sitting at a desk and working on a computer.
** Benefits and Perks:**
* * Excellent pay*
* * Medical, dental, vision*
* * Company paid life insurance*
* * Company paid short-term disability*
* * 401K with employer match*
* * Paid vacation and company holidays*
* * Training and Career Development*
* * Company vehicle (if job applicable)*
* * Immediate qualification for the
* * for all eligible full-time employees
** Pye-Barker Fire and Safety is an Equal Opportunity Employer
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