Legal Assistant​/Office Assistant

Legal Assistant / Office Assistant

Location: New City offices (1-2 days) and White Plains (rest of the week)

Job Type: Full-Time

Schedule: Monday – Thursday, 9:00 AM – 5:00 PM;
Friday, 9:00 AM – 1:00 PM

Salary: $60,000 – $80,000 (Based on Experience)

About Us: Top elder law and estate planning firm serving clients across throughout New York. Our mission is to provide compassionate, high-quality legal services to individuals and families planning for the future. We are seeking a dependable and professional Legal Assistant/Office Assistant to join our dedicated team.

Position Overview: The Legal Assistant / Office Assistant plays a critical front-line role in supporting our legal team and ensuring a positive client experience. This position involves a combination of administrative and clerical duties in a dynamic and client-focused environment.

• Greet and assist clients and visitors in a professional and courteous manner
• Answer and manage multi-line phone system
• Schedule and confirm client appointments
• Record deeds and manage related documentation
• Print and organize legal documents for client signature
• Perform general clerical duties including data entry, filing, scanning, and mail handling
• Support attorneys and staff with administrative tasks as needed
• Travel between office locations in Suffolk County as required

• Minimum of 2 years of professional office experience (Required)
• Strong computer proficiency, including MS Office Suite and legal practice software
• Excellent phone and interpersonal communication skills
• Highly organized with attention to detail and the ability to multitask
• Reliable transportation and willingness to work in more than one office location
• Associate Degree preferred
• Competitive salary based on experience
• 401(k) plan with employer match
• Health and dental insurance
• Flexible spending account (FSA)
• Paid time off (PTO)
• Early Fridays (Office closes at 1 PM)