Administrative Specialist​/Trainee - NY HELPS

Administrative Specialist 1/Trainee 1/2 - NY HELPS

New York State Insurance Fund (NYSIF).

$57,764.00/yr - $89,138.00/yr

• Assist with onboarding new hires.
• Work with NYSIF managers to set up day one orientations.
• Work with Property Services on badging, processing new hire paperwork, completing I-9 verifications and assisting with periodic audits.
• Schedule interviews for on-site managers as needed.
• Attend local career fairs.
• Assist with resume screening.
• Other occupational duties as assigned.
• Manage, train, and assist security staff as well as manage biannual fire drills.
• Participate in the annual workplace violence and building safety program including report to employees.
• Assisting fellow property services team members on day-to-day operations and employee requests.
• Oversee day porter services, and Landlord provided services.
• Manage/Oversee both small and large capital projects.
• Assist in record keeping and timely reports.

• Reachable for appointment to journey level on current Civil Service eligible list used for filling this title; OR
• One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law. Titles eligible for transfer include but are not limited to:
  Contract Management Specialist 1, Human Resources Specialist 1, Senior Administrative Analyst, Policyholder Services Representative 1, Claims Services Representative 1; OR
• Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

• Reachable for appointment to Trainee 1 level on current Civil Service eligible list used for filling this title; OR
• One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law. Titles eligible for transfer include but are not limited to:
  Administrative Assistant 1, Office Assistant 3, Program Aide, Claims Services Representative Trainee 1; OR
• Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
• An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. NYSIF is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications.

Please note, the salary range shown includes location and/or geographic pay.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

• Competitive Compensation.
• Future Career Growth Potential.
• Open and Supportive Team-Based Environment.
• Plentiful Vacation, Personal, and Sick Leave Accruals.
• Paid State and Federal Holidays.
• Full Medical, Vision, and Dental.
• Retirement Options.
• Public Student Loan Forgiveness (PSLF).
• Possibility of Telecommuting, Flextime, and Alternative Work Schedules.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non‑competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their…