National Events Coordinator

National Events Coordinator

Award-winning, inclusive, Top Workplace culture doesn't happen overnight. It's a result of hard work by extraordinary people. The industry's brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can make your mark as a National Events Coordinator at MMA.

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America, we combine the personalized service model of a local consultant with the global resources of the world's leading professional services firm, Marsh McLennan (NYSE: MMC).

As our National Events Coordinator, you will provide essential support to the National Events Manager in the planning and execution of large‑scale in‑person events across the country. Your responsibilities include assisting with event logistics, coordination, and communication to help ensure smooth and successful event delivery. You will collaborate with external organizations and vendors to negotiate favorable rates and terms on behalf of the Company, ensuring all aspects of the event align with the Company's goals and objectives.

Experience in event coordination and a customer‑service mindset, coupled with a desire to grow in a collaborative, fast‑paced environment, is essential.

• Event Support & Coordination: Assist with day‑to‑day coordination of national events, including managing timelines, deadlines, and deliverables. Support vendor communications, attendee logistics, and on‑site event needs under the guidance of the National Events Manager.
• Logistics & Operations: Coordinate event details such as venue arrangements, travel and hotel bookings, registration processes, and event materials. Support management of event calendars and schedules to ensure all stakeholders are informed and aligned.
• Vendor & Partner Assistance: Assist with communications, contract tracking, and coordination of sponsorship activations, maintaining relationships with vendors, sponsors, and partners.
• Budget & Expense Tracking: Track event budgets and expenses, working closely with finance and the National Events Manager to ensure accurate reconciliation and reporting.
• Cross‑Functional
  
  Collaboration:
  
  Work collaboratively with regional event coordinators, department teams, and external partners to support event planning efforts and share updates.
• Compliance & Documentation: Maintain event documentation, including policies, best practices, and post‑event reports, ensuring adherence to company standards and procedures.
• Additional Support: Provide general administrative support related to event planning tools, resource management, and coordination between internal teams and external stakeholders.

• 5 years of experience in event coordination, project support, or related roles preferred.
• Strong organizational skills with attention to detail.
• Professional demeanor and strong communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks and deadlines in a dynamic environment.
• Ability to work and communicate effectively with all levels of the organization and senior leadership.
• Proficiency in Cvent, Microsoft Office Suite including Excel, Outlook, Word, and PowerPoint.
• Ability to travel 25% for on‑site event execution, site inspections, trainings, or to attend industry conferences.

We value and respect the impact our colleagues make every day both inside and outside our organization. We've built a culture that promotes colleague well‑being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfillment outside of work.

• Generous time off, including personal and volunteering days
• Tuition reimbursement and professional development opportunities
• Remote work with 25% travel
• Charitable contribution match programs
• Stock purchase opportunities

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