Accounts Payable Specialist

About the Job

Job title: Accounts Payable Specialist

Location: White Plains, NY
Duration: 12 months
Local Requirement: Candidates must be local to the Tri-state area (NY, NJ, CT)
No C2C Inquiries!
Hybrid schedules are permissible with a minimum of 2 days on-site depending on assignment and can be fully on-site depending on business needs.

ASAP is seeking an Accounts Payable Specialist responsible for handling all aspects of vendor invoicing, including coordinating with internal departments, processing incoming invoices, verifying invoice accuracy, and ensuring compliance with applicable payment policies and authorization procedures. This role also supports accounts payable staff, auditors, and vendors by researching and resolving invoice-related issues and providing timely and accurate information.

Key Responsibilities:

• Process and verify vendor invoices for accuracy and compliance with Prompt Payment Policy and NYPA procedures.
• Perform invoice header and line-item validation; manage missing information and rejection notifications.
• Conduct over 130 invoice transfers daily from the data entry application.
• Intake mailed invoices into the system and verify data.
• Confirm fuel trades and follow up on discrepancies with internal and external stakeholders.

Required Skills:

• Proficiency in data entry and invoice processing software.
• Understanding of financial systems and procurement cycles.
• Strong problem-solving, communication, and customer service skills.
• Proficiency in Microsoft Office (Excel and Word).
• Ability to work under pressure and manage invoice approval timelines.

Education & Experience:

• Bachelor's degree preferred.
• Minimum of 1 year of experience in a fully computerized A/P system or back office preferred.
• Ability to work collaboratively across departments.

About Allied Staff Augmentation Partners

ASAP (Allied Staff Augmentation Partners, Inc.) is the expert solution for companies seeking skilled contract labor without the administrative, legal and management headaches of using outsourced workers. Our recruitment and staffing services help companies engage highly qualified contractors, as well as link contractors with contingent roles without many of the usual risks of self-employment.

If you're an Engineer, PM, HR Professional, Financial or Administrative professional with experience in the power and energy sector seeking a long-term, high-paying contract position with one of the sector's leading companies, Allied Staff Augmentation Partners stands ready to help you achieve your goals

If you're an employer or contractor looking for a responsive, reliable and knowledgeable partner to meet your contingent workforce administration and management needs, please contact ASAP today.