Project Manager, Procurement ​/ Purchasing

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Full Time White Plains, NY, US

Salary Range: $ To $ Annually

WESTCHESTER, NY

Job Title:

Who we are:

Callahan Construction Managers is a full-service construction management company based in Bridgewater MA, with regional offices in White Plains, NY. Callahan has served the New England and Northeast regions as a family business for over 70 years. As one of the region’s largest open shop construction firms, Callahan provides a wide range of preconstruction and construction management services to local, regional, and national clients.

Callahan enforces a high quality and innovative approach to all projects, including multi-family residential, senior housing, affordable housing, hospitality, life sciences, corporate office, educational, retail and other markets. Visit  for more information.

Summary/Objective:

The Project Manager (PM I) will serve as a vital team member partnering with the Lead Superintendent while reporting to the Project Executive on the full scope of the project. The PM I will be responsible for Document Control & Procurement Management, Communication, Cost Management, Project Reporting Management & People Management while representing Callahan Construction Managers throughout the full project cycle.

The PM I will also have complete oversight in managing the Assistant Project Manager on task completion.

Essential functions:

• Assist the Lead Superintendent in developing and maintaining a safety culture for the project.
• Perform 4 safety inspections per month
• Discuss safety at weekly team meetings

• Understand the Plans, Specifications & Contracts of the project
• Understand the Owner Contract, including terms, qualifications, allowances, phasing, and logistics
• Track and manage all critical material deliveries throughout the project duration (submittal management and procurement log)
• Manage risk prevention on site (Subcontractors and 3rd tier Subcontractors) by ensuring subcontracts, insurances, and Exhibit Q-1s are in place prior to mobilization

• Develop & maintain positive, professional relationships with the Owner, Architect, Subcontractors and Project Team
• Manage the daily activities of the project and proactively plan for upcoming needs
• Control the prompt flow of information to Owners, Consultants & Subcontractors
• Effective presentation skills for project updates
• Effective communication with subcontractor PM and Foremen to establish good working relationship, minimize conflicts and encourage bidding on other Callahan projects.

• o Create detailed & complete scopes of work
• o Scope review of all bidders and negotiation of the best price and scope for Callahan
• o Complete Buyout in advance of the needs of the project schedule
• Review and supervision of the job cost control system
• o Set up job cost budgets
• o Monitor and manage all field purchases
• o Monitor and manage labor usage
• o Responsible for the bottom-line project profitability
• Creating and updating of monthly cost report, including accurate forecasting of cost to complete projection
• Coordinating & Leading quarterly cost meetings
• Oversee the monthly Owner & Subcontractor Requisition processes
• Monitoring & Reviewing 3rd tier vendor payment compliance
• Leading and executing change management processes
• Reviewing change requests against subcontract scopes of work
• Working along with the APM, promptly pricing all change requests, thoroughly vetting all Subcontractors pricing, and submitting accurate proposals to the Owner with time extensions where required
• Overseeing prompt issuance of Subcontractor change orders to…