Office Manager

Taylor Architecture Group (TAG) is a northern-based architecture and engineering firm with a focus on community design work, primarily for First Nation and Inuit communities throughout northern Canada. Our head office is located in Yellowknife, Northwest Territories, with satellite offices in Whitehorse and Ottawa. Projects include mid- to large-scale civic, educational, institutional, and residential facilities, as well as smaller-scale commercial projects.

We are currently seeking an Office Manager to join our Whitehorse office. This position plays a key role in supporting the day-to-day operations of both TAG and TAG Engineering while contributing to the overall organization, culture, and efficiency of the office.

The successful candidate will oversee office administration, health and safety coordination, project administration support, employee onboarding, and general operational processes. This role requires a highly organized and proactive individual who can manage multiple priorities, maintain strong attention to detail, and work collaboratively with staff across all offices.

The Office Manager is also uniquely positioned to help foster a positive, respectful, and supportive workplace culture while contributing to continuous improvement initiatives and operational efficiencies throughout the organization.

TAG’s projects are located predominantly in remote communities across the three territories. Our team members are often involved in meaningful projects that support northern infrastructure, housing, education, recreation, and community development. By nature of TAG’s history and context, our workplace is collaborative, social, and team-oriented, with opportunities for continued professional growth and development.

• Oversee and manage the day‑to‑day operations of the Whitehorse office to ensure an organized, efficient, and productive work environment.
• Manage office correspondence, incoming phone calls, emails, and visitors, directing inquiries to the appropriate staff members as required.
• Coordinate office supplies, equipment, inventory, and purchasing activities.
• Maintain shared office calendars, meeting schedules, appointments, and office events.
• Prepare, review, edit, and format organizational documents, policies, procedures, and internal communications as directed.
• Liaise with building management, service providers, and office cleaning contractors to ensure office maintenance and cleanliness standards are maintained.
• Coordinate office social events and staff initiatives in collaboration with office personnel.
• Monitor staff schedules, vacation requests, sick time, and timesheet submissions.
• Perform general administrative duties including mail distribution, printing coordination, filing, shredding, and maintaining professional office conditions.
• Identify opportunities for process improvements and administrative efficiencies within office operations.

• Coordinate and support the administration of TAG and TAG Engineering’s COR Health and Safety Program.
• Maintain and update organizational health and safety documentation, manuals, policies, and procedures as required.
• Maintain the organizational training matrix and coordinate required safety training, certifications, and recertifications for staff.
• Coordinate office safety inspections, monthly safety meetings, safety communications, and documentation requirements.
• Participate as a worker representative on the Joint Health and Safety Committee (JHSC).
• Coordinate health and safety onboarding and orientation for new employees across the organization.
• Support ongoing health and safety initiatives, compliance activities, and continuous improvement efforts.

• Set up new projects within project management and tracking software, including project phases, staffing allocations, and budgets.
• Support Project Managers with project tracking, change order administration, document management, and coordination activities.
• Assist with development of procedures and improved utilization of project management software and administrative systems.
• Coordinate…