Executive Assistant; LR

About Aquila ATMS

At Aquila Air Traffic Management Services (ATMS), we are dedicated to creating a workplace where innovation, collaboration, and excellence thrives. As a joint venture between NATS and Thales, we combine the expertise of leading air traffic control services and global systems integration to deliver cutting-edge solutions in air traffic management.

Join us in shaping the future of air traffic management, and together, we will elevate aviation safety and efficiency worldwide!

We are looking for an Executive Assistant to the CEO to join our team.

Your core responsibilities will include:

• Act as a trusted operational partner to the CEO, using sound judgement, discretion and knowledge of Aquila's business to support effective prioritisation, decision-making and delivery of strategic objectives.
• Maintain oversight of CEO and Executive Team priorities, connecting meetings, correspondence, actions and follow-up activity to wider business objectives and ensuring progress is tracked.
• Coordinate cross-directorate initiatives and executive activity, aligning stakeholders, monitoring delivery and maintaining visibility of risks, dependencies and actions.
• Drive continuous improvement of CEO and Executive Team ways of working, governance processes, meeting cycles, action tracking and administrative practices to enhance efficiency, accountability and effectiveness.
• Coordinate and quality assure executive submissions and supporting materials for key governance and Annual Cycle meetings, including AET Workshops, Aquila Next, Aquila Business Reviews and Project Contract Boards.
• Manage the CEO's diary, inbox and correspondence, balancing business priorities, governance requirements, stakeholder needs and reputational considerations.
• Coordinate engagement with senior internal stakeholders, joint venture partners, Board members, Ministry of Defence representatives and other key external stakeholders, ensuring the CEO is appropriately briefed and supported.
• Prepare and quality assure executive agendas, presentations, briefing packs and supporting materials, drawing together input from multiple directorates as required.
• Attend executive meetings where required, capture decisions and actions, and follow up with senior stakeholders to support delivery, accountability and progress.
• Facilitate effective communication and information flow between the CEO, Executive Team, Board, external stakeholders and the wider business, ensuring alignment, consistency and timely escalation.
• Organise executive offsite events, site visits, stakeholder engagements and team events, managing objectives, logistics, security requirements and supporting materials.

This is a hands on role where you’ll contribute to meaningful work and play a part in helping the organisation achieve its objectives.

You are a highly organised and professional Executive Assistant who combines exceptional organisational skills with strong business awareness. You build effective relationships across all levels of the organisation and with external stakeholders, exercising discretion, diplomacy and sound judgement in everything you do. You can see the bigger picture, connect priorities across the business, and proactively manage competing demands to support effective decision-making and delivery.

Adaptable and resilient, you bring a practical, solutions focused approach and a commitment to excellence in supporting executive leadership, governance activities and organisational priorities.

To be successful in this role, you’ll:

• Demonstrate sound judgement, discretion and professionalism when operating close to senior decision-making.
• Understand the wider business context and use this insight to anticipate needs, prioritise activity and support effective outcomes.
• Build trusted relationships across senior stakeholders and work confidently across directorates to connect people, information and activity.
• Communicate clearly and effectively with internal and external stakeholders, adapting style and approach to the audience and context.
• Take a proactive approach to improving processes, simplifying ways of working and strengthening governance routines.
• Work…