Office Support - University Staff Temporary

Position: Office Support - University Staff Temporary Employee
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*** Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***##
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* Position Title:

** Office Support - University Staff Temporary Employee##
** Job Category:
** University Staff##
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* Employment Type:

** Temporary (Fixed Term)##
** Job Profile:
** Professional Consultant##
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* Job Duties:

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* JOB DUTIES AND RESPONSIBILITIES:

** The job duties for these positions will be determined at the time of hire.

Some examples may include, but are not limited to:

A. General Office Duties  A1. Greet visitors, provide information, accept and relay messages, refer to appropriate faculty or office.
A2. Oversee and maintain departmental equipment, furniture, keys, and office supplies (including business cards and photocopy machine). Order office supplies, coordinate equipment purchases, and complete maintenance requests.  A3. Establish/maintain accurate inventory of capital/non-capital items.  A4. Maintain inventory of printed marketing items in cooperation with the Communications and Marketing Coordinator. Work with University Mail Room and Printing Services to mail various publications  A5.

Attend pertinent meetings, workshops and seminars relevant to the enhancement of job performance as time permits.

B. Office Administration  B1. Ensure accuracy of University, unclassified, and student staff hours and leave reports.  B2. Help coordinate new staff searches.  B3. Perform various data entry tasks as they arise.  B4. Develop and carry out an application maintenance system with the University Archivists for Records Retention Disposition Authorization.  B5. Maintain accurate, current event and meeting files and documents.  B6. Maintain office financial records on budget expenses and balances, and verify and reconcile monthly expenditures.  

B7. Provide assistance with preparation of brochures, flyers, pamphlets, program agendas, graphs/charts as well as digital media including web pages on behalf of Directors, Assistant Directors, and Academic Coordinators.

C. Correspondence and Processing  C1. Maintain contact and serve as liaison with other college departments, campus offices, or general public in coordinating departmental functions and providing information.  C2. Take minutes at meetings as necessary; prepare and distribute minutes and other reports as required.  C3. Request cash travel advances and report expenses per system policy.  C4. Schedule and maintain appointments and meetings    

D. Office Management  D1. Participate in decisions for physical needs of Department.  D2. Independently responsible for the operation of and training on the Departmental computers.  D3. Provide occasional project and staff support as needed.  D4. Actively participate on event coordination teams to establish event goals and delegate responsibilities appropriately.  D5. Take the lead in event management, including but not limited to, room reservations and set up, catering orders, invitations and registration, print materials, décor and entertainment, and invoice processing.  

D6. Coordinate event related marketing or print materials.  D7. Develop and implement office procedures and processes as appropriate.##
** Key

Job Responsibilities:

**** Department:
** Various Departments
** Compensation:
** The starting hourly rate for this USTE position is $15/hr employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.
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* Qualifications:

** The qualifications required for these positions will be determined at the time of hire. Below are some examples from common office support positions.
* Extensive knowledge of various uses of computer applications such as spreadsheets, databases, and word processors. The tools include Windows operating system, Microsoft Office, Excel, Adobe Acrobat, Calendar, and web tools.
* Skilled in typing proficiency and excellent 10-key skills. Basic accounting knowledge.
* Effective problem-solving techniques…