Student Engagement Administrative Specialist - University Center

* Provides comprehensive professional-level administrative support to the Student Engagement unit.
* Coordinates facility access, scheduling, office logistics, and other operational needs in collaboration with appropriate campus partners.
* Coordinates calendars, meetings, travel arrangements, special projects, and administrative priorities as needed.
* Coordinates departmental meetings, prepares agendas and materials, records minutes, communicates follow-up actions, and monitors completion of assigned action items.
* Maintains confidential records and files in accordance with university policies, records retention requirements, and applicable privacy standards.
* Analyzes administrative information and prepares reports to support leadership decision-making, planning, and continuous improvement.
* Develops, maintains, and improves office procedures, records management systems, administrative workflows, and tracking processes.
* Provides guidance to departmental staff regarding administrative procedures, timelines, documentation requirements, and appropriate campus resources.
* Ensures the confidentiality and appropriate handling of personnel, financial, student, and other sensitive departmental information.
* Coordinates and administers purchasing, procurement, payment, and financial processes for the Student Engagement unit.
* Processes and reviews invoices, purchase requests, travel reimbursements, expense reconciliations, and other financial transactions for accuracy, completeness, and compliance.
* Monitors departmental budgets and prepares regular financial reports for review.
* Assists in analyzing expenditures, budget balances, trends, and variances and identifies potential budgetary concerns or resource needs.
* Assists leadership with budget planning, forecasting, resource allocation, and monitoring of departmental financial priorities.
* Coordinates contracts, service agreements, vendor documentation, and related administrative processes.
* Ensures financial activities are consistent with University, UW System, and State of Wisconsin fiscal policies and procedures.
* Identifies financial or procurement issues requiring additional review and coordinates with Financial Services, Purchasing, or other appropriate campus offices to resolve issues.
* Develops and maintains administrative procedures and tracking systems that improve the accuracy, efficiency, and timeliness of departmental financial processes.
* Oversees the Student Engagement Student Employment Program, establishing consistent processes, expectations, and practices across Student Engagement units.
* Directly supervises student employees assigned to support student employment administration, providing direction, coaching, feedback, and professional development.
* Provides leadership and oversight for student employment processes, including recruitment, hiring, onboarding, payroll, and performance evaluation processes.
* Develops and maintains student employment procedures, resources, timelines, and communication practices to support consistent and efficient administration across Student Engagement.
* Establishes and supports student employee onboarding, training, and professional development practices that promote student learning, leadership development, and career readiness.
* Identifies trends, challenges, and opportunities within student employment and recommends improvements to strengthen the student employee experience and operational effectiveness.
* Associate degree in Business Administration, Office Administration, Higher Education Administration, or a related field, or an equivalent combination of education and experience.
* Three years of progressively responsible administrative support experience.
* Experience managing…