Graduation & Commencement Specialist - Office Registrar

Graduation & Commencement Specialist - Office of the Registrar page is loaded

Graduation & Commencement Specialist - Office of the Registrar Apply remote type Onsite locations Whitewater, WI time type Full time posted on Posted 25 Days Ago job requisition Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Position Title:Graduation & Commencement Specialist - Office of the Registrar
Job Category:Academic Staff
Employment Type:Regular
Job Profile:Stu Rcds & Curr Spec I
Job Duties:

The Graduation and Commencement Specialist provides service to the academic community and the Office of the Registrar by providing outstanding service to our students, the campus community, and the public. The Graduation and Commencement Specialist oversees graduation applications, evaluation of degree completion, communications with students and college degree clearance representatives, maintains degree audits, and related processes. The Graduation and Commencement Specialist analyzes and updates the processes pertaining to this position for efficiencies.

The Graduation and Commencement Specialist reviews and certifies students for degree completion. The Graduation and Commencement Specialist assist with commencement ceremony planning regarding student participation processes. This position also assists with student record updates and supervision of the front-line student team. The Graduation and Commencement Specialist works with other Office of the Registrar’s staff to ensure excellent service to the University community and by performing other duties as assigned.

The individual in this position is a member of the Office of the Registrar team and works cooperatively with other office staff to achieve University and Office of the Registrar’s goals. This position reports to the Registrar.

Responsibilities:

Coordinate and maintain degree clearance process:

Collaborating with Commencement and Graduation Coordinator on degree clearance processes. Managing daily operations to ensure a smooth delivery of services. Analyzing and interpreting workflow to assign work and identify training needs. Solving multiple problems related to degree clearance with college partners. Performing and educating college partners in all functions pertaining to degree clearance. Explaining and interpreting the Degree Audit to students, faculty and staff as needed.

Monitoring and processing updates to degree requirements on the Degree Audit. Processing specialized clearance requests. Coordinating degree holds with financial services. Informing staff and the campus community of procedural and policy changes. Monitoring and processing degree ordering processes and troubleshooting issues as they arise. Monitoring and processing degree verification requests. Maintaining strong working knowledge of all university policies, and state and federal regulations.

Presenting training on university systems and procedures to staff, and faculty. Maintaining an operational manual. Assisting with orientation operations and commencement.

Monitor and process graduation applications:

Develop and maintain communications to students nearing degree completion. Reviewing all applications for accuracy. Updating students record to reflect graduation application status. Coordinating graduation fee charges with financial services. Reviewing posting of graduation fees and academic honors for accuracy. Evaluating current procedures and policies for efficiencies and develops and implements changes. Playing a lead role in planning and implementing new or updated automated features and applications to the Student Information System.

Provide Commencement Support:

Attending Commencement Committee meetings. Collaborating with Commencement Event Coordinator with commencement ceremony preparations pertaining to students. Providing leadership during commencement ceremony, including student lineup, tickets and Salute to Grads with the university bookstore. Reviewing commencement program for accuracy Maintaining an operational manual.

Support Student Records Processing:

Assist with student…