Executive Assistant

We are recruiting for an Executive Assistant to join our team, based at our head office in Whitley, Yorkshire, supporting our C-suite.

You will provide high-level proactive administrative support to our C-suite executives
, including the CEO, CFO and CTO, to ensure their day-to-day activities and schedules are optimised. This will include planning and coordinating meetings, arranging events, drafting and circulating communications, taking minutes, arranging invitations, presentations, and travel arrangements, both domestic and international.

This is a hybrid role, but flexibility is essential. You’ll need to be in the office whenever the CEO is onsite, which could be any day Monday to Friday. There are no fixed office days (you can assume typically 2–3 days per week onsite), and while these are usually known in advance, you must be prepared to come in at short notice when required.

You will have proven experience as an Executive Assistant to C-Suite members
, planning and coordinating board meetings, company events, and travel arrangements, including international travel and visa requirements.
Excellent organisational
, planning
, and time management skills are essential.

You will have strong written and verbal communication skills
, have a flexible and adaptable approach to work and be confident representing Tunstall internally and externally. A proactive approach is vital – you will be able to prioritise tasks and identify conflicting priorities early, escalating as required and ensuring any issues are resolved in a timely manner. In addition, you will need a high attention to detail
, and a positive attitude willing to take on new tasks as required.

• Competitive salary,
• Hybrid working,
• 25 days holiday + public holidays (pro rata),
• Holiday purchase scheme,
• Contributory pension,
• Paid volunteer day to support a cause you are passionate about,
• Enhanced maternity, paternity, adoption and shared parental pay entitlements,
• Healthcare cash plan,
• Dedicated 24/7 employee benefits platform ‘Verlingue’ that include things like: free eye tests, retail discounts,
• EAP WeCare service - including a 24/7 online GP and mental health counselling service,
• Boost your learning and growth through access to a Talent Library with over 800 courses, covering subjects from business skills to project management essentials,
• A warm and welcoming team environment,
• Development and a chance to build a rewarding career.

• Maintain and manage the executives' calendars, schedule appointments, meetings, and conferences, ensuring the smooth running of their day-to-day schedules,
• Coordinate with internal and external stakeholders to prioritise, plan, coordinate, schedule meetings, to ensure effective use of executive’s time, and ensure availability,
• Plan, set up and coordinate executive meetings, including board meetings, company events and workshops, including, but not limited to preparing agendas, organising logistics, and providing support during the events,
• Make travel arrangements, including flights, accommodation, ground transportation, and visa arrangements as necessary, making sure all-in line with group policies,
• Prepare detailed itineraries and ensure executives have all necessary documents and information fortravel,
• Prepare meeting agendas, presentations, and necessary materials,
• Manage company credit card and usage in line with group policy and finance practices,
• Handle expense reports related to travel and reconcile them in a timely manner,
• Draft and review correspondence, internal communications, emails, reports, presentations, and other documents on behalf of the executives,
• Prioritise and elevate urgent matters to ensure timely and appropriate responses,
• Meeting and greeting of visitors and preparation of meeting rooms to make sure excellent experience for all,
• Attend meetings, take minutes, and distribute them to relevant parties,
• Follow up on action items and ensure completion within designated timelines,
• Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality,
• Manage and organise electronic and…