Senior Office Assistant; SG--25E .K. Warren Facility

NOTICE OF EXTERNAL RECRUITMENT

Posting #SG-405-25E

TECHNICAL SERVICES DEPARTMENT, LABORATORIES SECTION, A.K. WARREN FACILITY, CARSON

This position is not eligible for a modified workweek schedule. The normal work hours for this position are 7:00 a.m. to 3:30 p.m., Monday through Friday.

To independently perform a broad range of office support duties including formatting and editing documents, form processing, filing and record‑keeping, mail handling, and reception in support of an assigned work unit.

Job content can involve performing a variety of clerical work including compiling, typing, proofreading, recording, filing and checking information for completeness and accuracy; developing and maintaining tracking systems; typing letters, memoranda, reports, purchase orders, forms and other material from rough drafts, notes or verbal instructions; taking minutes for meetings; scanning laboratory records and uploading them into lab‑specific databases such as LIMS;

maintaining injury logs tied to lab activities; supporting monthly safety inspections; coordinating lab coat and uniform services; performing stockroom checkout and tracking inventory tied to laboratory workflows; working directly with vendors and the cleaning crew assigned to the facility; maintaining petty cash transactions; managing lab documents and records, procedures and technical literature; completing and checking records, statistical data and performing arithmetic calculations;

receiving and responding to inquiries from the public, employees, contractors and vendors; answering, screening, and directing phone calls; tracking and maintaining office supply inventory and ordering supplies; creating purchase requisitions; creating receiving documents within a purchasing management system; verifying employee timekeeping for approval by supervisors and payroll processing; preparing, reviewing, proofreading, editing and finalizing a variety of reports, letters, documents, memoranda and forms;

providing technical guidance to clerical personnel engaged in similar duties; sorting and filing electronic and physical documents using districts’ approved document management systems; using computer applications to enter data into forms and templates; preparing, routing, or coordinating pickup of mail, forms, and applications to ensure timely and proper processing and distribution; reviewing, distributing and processing monetary transactions; organizing and coordinating special events;

and performing related duties as required.

Candidates must possess:
One year of experience performing the duties equivalent to an Office Assistant II.

The competitive selection process may cover:

Principles of project leadership; general office practices, procedure and equipment; correct English usage, grammar, spelling, punctuation and vocabulary; standard business letter and report typing composition, formats and procedures; telephone/receptionist techniques and etiquette; office filing and record‑keeping methods; word processing, spreadsheet and e‑mail software; basic mathematical calculations applied to laboratory and business functions; database maintenance and record‑keeping. The ability to:
Type at a rate of 50 words per minute from clear copy with a maximum 10% error rate; perform arithmetic calculations; operate a variety of office equipment including document copying and fax machines; operate a computer and utilize various software applications; accomplish technical aspects of the position with full proficiency.

Type 8,000 keystrokes per hour (KPH). Perform routine clerical work including simple arithmetic calculations; prepare routine correspondence; learn and apply office procedures and policies; exercise independent judgment within prescribed parameters; operate a variety of office equipment including document copying and fax machines; operate a computer and utilize software applications; follow proper typing format for letters and reports; proofread for appropriate English grammar and punctuation;

focus on the details of work content, work steps and final work products;…