Human Resources Assistant Job Wichita Falls area,Texas USA,HR/Recruitment

Description GENERAL DESCRIPTION

The Human Resources Assistant provides administrative support to the Human Resources department to ensure efficient delivery of HR services across the organization. This position plays a key role in supporting employee relations, onboarding, benefits, compliance, and payroll functions. The HR assistant helps maintain accurate records, ensures regulatory compliance, and delivers exceptional internal customer service.

ESSENTIAL FUNCTIONS OF JOB ADMINISTRATIVE SUPPORT

Provide administrative assistance to HR officers and staff, ensuring accuracy, organization, and confidentiality of employee information.

Maintain and update employee records and files (both electronic and physical files).

Manage HR databases and prepare reports for audits, management reviews, and other HR functions.

Manage scheduling and logistics for HR-related events and meetings.

Complete other administrative tasks as necessary to support the HR team.

EMPLOYEE RELATIONS

Serve as a professional liaison between employees and HR management; point of contact for employee inquiries regarding HR policies, benefits, and procedures.

Promote a positive work environment by providing timely, accurate, and confidential support to employees and supervisors.

BENEFITS ADMINISTRATION

Assist with employee benefits activities, including benefits orientation meetings, ordering , and providing support for annual Open Enrollment.

ONBOARDING

Assist with coordination and preparation of onboarding materials and schedules for new hires.

Prepare welcome packets and swag bags.

Ensure new hire photos are taken.

Create and distribute company-wide communications for new hires, separations, and employee status changes.

COMPLIANCE & RECORDKEEPING

Maintain and update AAP reporting.

Maintain compliance with all required labor laws postings across all locations; ensure updates are completed as regulations change.

Maintain accurate and compliant personnel files, including Form I-9 documentation and retention in accordance with federal regulations.

TRAINING & DEVELOPMENT

Assist with coordination of training sessions, maintain accurate training records, and help prepare or update training materials.

Schedule training, including communications, materials, and attendance tracking.

PAYROLL SUPPORT

Assist with payroll processing by verifying timecards and addressing payroll related inquiries such as check copy requests.

Conduct audits of time and attendance records to ensure accuracy and compliance with company policy; ensure leave balances are correct.

Requirements REQUIRED SKILLS

Proven experience in administrative and HR support.

Must be proficient with 10-key (by touch); alpha/numeric data entry; spreadsheets, word processing, basic typing and possess excellent PC skills.

COMMUNICATION

SKILLS:

Solid verbal and written communication skills. Communicate effectively with applicants, employees, and managers. Must be comfortable meeting with and speaking to new people. Team-oriented with a pro-active,
“can do” attitude. Active listening skills.

SUPERVISION RECEIVED:
Under general supervision where standard practice enables the employee to proceed alone on routine work, referring any questionable issues to direct supervisor.

PLANNING:
Considerable responsibility with regard to general assignments in planning time, method, manner and/or sequence of performance of own work;
Must possess excellent organizational skills and attention to detail.

MENTAL DEMAND:
Very high mental demand;
Must be able to work effectively while multi-tasking in a high-stress environment with ever-changing priorities and highly confidential information. Possess the ability to prioritize tasks. May be asked to work overtime hours due to “last-minute” (urgent) requests.

PUBLIC CONTACT:
Regular contact with applicants involves furnishing and obtaining information; knowing what to say and when to say it is extremely important when conducting interviews and obtaining background employment information for potential hires; failure to exercise proper judgment may result in monetary losses to company.

EMPLOYEE CONTACT:
Regular contact with co‑workers and managers within the bank, which will require…


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