Accounts Payable Coordinator, EDI

About the Job

Working at Envision means having a job that's more than just a way to make money. It's a job that makes a difference.

We offer team members:

• Careers with purpose.
• Teamwork environment.
• Amazing 401K Retirement Plan.
• Envision Paid Life Insurance.
• Medical, Dental, Vision, FSA Plans.
• 10 Paid Holidays.
• PTO & Vacation.
• Tuition Reimbursement.

Position Summary

Responsible for providing the orderly processing of EDI vendor invoices, while maintaining associated systems for internal control. Works with Envision base service centers, vendors, purchasing, and accounting staff to resolve issues that arise when processing invoices. Utilizes critical thinking skills and looks for ways to improve/streamline process accuracy. Performs ad hoc special projects and other accounting duties as assigned.

Key Responsibilities / Essential Functions Include Accounts Payable

• Review EDI transactions and resolve any discrepancies.
• Work with vendors and base service centers; identify shipments and invoices with problems or errors.
• Issue weekly report to base service centers for invoices that cannot be processed.
• Review monthly EDI vendor statements, reconcile EDI vendor accounts, resolve discrepancies, and take steps to eliminate recurring issues.
• Maintain reconciliations of assigned general ledger accounts.
• Daily AR invoicing.
• Monitor invoices, emails, phone calls, and mail for potential fraud.
• Interface payable information from ancillary electronic systems into accounting system.

Other Duties

• Help with the processing of manual Base Store invoices.
• Serve as backup for other AP positions.
• Assist in developing procedures and reporting formats to establish or improve specific accounting processes.
• Respond to a variety of departmental and public requests for information in person, phone, electronic communication, or mail.
• Flexibility to perform other duties as assigned.

Job Requirements Include Education

Associate's degree in accounting or related field with four years of payables experience or equivalent practical experience. BS degree in accounting or related field preferred.

Experience

Minimum four years of experience with accounting software required.

Knowledge / Skills

• General knowledge of accounting policies and practices.
• Inquisitive, critical thinker with ability to multitask.
• Ability to work efficiently in a fast-paced work environment and maintain a high level of accuracy with attention to detail.
• Ability to handle confidential information.
• Proficient in Microsoft Excel.
• Organizational and communication skills as required to deal directly with senior management, customers, and vendors.
• Experience with Microsoft AX, Counterpoint, and/or Web and EDI software systems desired.

Licenses / Certifications

N/A

Supervisory Responsibilities

Total Number of Employees Directly Supervising: __0__

Number of Subordinate Supervisors Reporting to Position: __0__

Vision Requirements Include

Can be performed with or without assistive technology:

• Required to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact.
• Required to perform activities such as: operating machinery and/or power tools at or within arm's reach; performing non-repetitive tasks such as carpentry work or repairing machinery.
• Required to review/inspect own assigned work, the work of others, or facilities or structures.

Requires normal (or corrected to normal) vision/acuity

Required to operate motor vehicles and/or heavy equipment such as forklifts.

"To improve the quality of life and provide inspiration and opportunity for people who are blind or visually impaired through employment, outreach, rehabilitation, education and research."

Envision Core Values

• Integrity.
• Curiosity.
• Passion.
• Initiative.
• Teamwork.
• Excellence.

EEO Statement

Envision, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply. Envision, Inc. employs and advances in employment individuals with disabilities and protected veterans, and does not discriminate on the basis of disability or veteran status in its hiring or employment practices.

Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of a position.

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