Compliance Specialist, Administrative​/Clerical

Living Waters Aquatic Management provided pay range

This range is provided by Living Waters Aquatic Management. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$21.00/hr - $23.00/hr

Integrated Aquatic Management LLC is a family‑focused small business. We provide expert maintenance, cleaning, and installation services for ponds, lakes, and aquatic systems. Based in Kansas, Living Waters Aquatic Management is a leader in water quality field‑analysis, certified in eco‑friendly weed and erosion control, and experienced in aquatic biology and system repairs. We need a well‑organized Compliance Specialist to keep our employee and contractor paperwork, insurance, PPE, and payroll‑adjacent processes organized and current.

You’ll handle the day‑to‑day compliance tasks, working directly with the owner as well as contractors, property managers, clients, and team members such as insurance brokers and bookkeepers.

• Software Proficiency:
  Familiarity with Google Drive, Google Calendar, and Google Docs is essential. Experience with Quick Books is also important.
• Communication
  
  Skills:
  
  Must be able to effectively communicate with contractors, property managers, clients, and other team members.

• Minimal training will be provided on software; however, field maintenance industry orientation will be included.
• On‑the‑job training will focus specifically on billing procedures.

• Maintain accurate employee files (digital + physical) for our (3-5 members) staff.
• Handle all onboarding & verification: W‑4, K‑4, W‑9 (contractors), photo s, equipment agreements, handbook acknowledgments.
• Track and keep current: COIs, auto insurance proof, licenses/certifications, 1099s and document expirations for staff/subcontractors.
• Manage PPE inventory and reorder supplies as needed; track issued items.
• Prepare and file wage garnishment paperwork and assist with payroll inputs (coordinate with owner before payroll runs).
• Submit monthly sales tax report.
• Maintain our existing basic compliance calendar (renewals, insurance expirations, required filings).
• Conduct occasional field/site checks to verify documentation and issued equipment are onboarded and used correctly (on‑foot; light lifting up to ~25 lbs for PPE).
• Maintain confidentiality and tidy record‑keeping; implement small, practical process improvements.

• File vehicle maintenance records and annual mileage.
• Distribute vehicle insurance cards.
• File receipts and maintain employee folders.
• Organize office files.

We are looking for a dedicated office person with a positive attitude: someone who is organized, self‑motivated and detail‑oriented. You will work independently and collaboratively as part of a team to keep our employee and contractor paperwork, insurance, PPE, and payroll‑adjacent processes organized and current. The ideal candidate can effectively communicate with various allies & associates: including contractors, property managers, clients, and outside team members such as insurance brokers and bookkeepers.

This is a great fit for someone who likes systems, hates loose ends, and prefers a role with clear ownership and visible impact.

• Small, tight‑knit team where your work is seen and matters every day.
• Flexible scheduling (discuss part‑time vs full‑time).
• Opportunity to shape how compliance is handled in a small business and grow responsibilities over time.

• Applicants will be VERY well‑organized. Highlight your organizational skills and ability to handle compliance‑related tasks.
• Emphasize your relevant experience, especially with the required software.
• Demonstrate your communication skills through examples or experiences.

• Entry level

• Full‑time

• Finance and Sales

• Fisheries