Administrative Assistant

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Stantec is an active member of the communities we serve, providing comprehensive planning, design, and engineering services for road, bridge, rail, active transportation, municipal and development projects.

We are currently seeking a part‑time Administrative Professional (up to 24 hours per week) to manage the Wichita, Kansas office and assist staff with a variety of support tasks.

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)
• Perform clerical and administrative functions such as filing, sorting mail, package handling, scheduling meetings, event planning, travel booking, answering phones and greeting guests, assists colleagues in ordering business cards and promotional materials.
• Manage the fleet vehicles for Wichita, including billing and tracking.
• Order office supplies and maintain supply inventory.
• Assist with timecard monitoring and completion when necessary.
• Review and submit invoices for payment to Accounts Payable.
• Print, bind, and laminate reports and other documents, as necessary, as well as monitor proper operation of equipment such as preventative maintenance requirements and calling for repairs.
• Assist with office website content.
• Support project teams with deliverables in Microsoft Word, Excel, and PowerPoint and Adobe Acrobat including but not limited to formatting internal and external memos, letters, correspondence, and reports.
• Support HR as local Point of Contact and the onboarding/offboarding processes.
• Keep kitchen clean with supplies stocked and organized.
• Support IT as local Point of Contact.
• Support Records Management as local coordinator.
• Perform other administrative duties as requested.

• Demonstrated experience in a similar role
• Have a high degree of professionalism and communication skills, including technical writing
• Possess excellent client service skills
• Have confidence in dealing with a wide range of internal and external clients
• Hold strong organizational skills with the ability to focus on multiple tasks and changing priorities
• Ability to provide follow up in a timely manner and prioritize multiple tasks.
• Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels.
• Keen attention to detail in all tasks
• A willingness to work additional hours and overtime occasionally to meet deadlines.
• Possess intermediate to advanced skills in Microsoft and Adobe products that include Outlook, Word, Excel, Teams, PowerPoint, and Acrobat (additional Microsoft and Adobe software preferred but not mandatory).
• Proficient using computer applications for word processing, spreadsheets, databases, internet navigation, e‑mail, and calendars.

• 2 to 4‑year college degree, or pursuing a degree, or equivalent combination of education and experience
• Minimum of two (2) years’ experience working in a professional office environment preferred, but not mandatory.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Primary

Location:

United States | KS | Wichita

Organization: 2277 Env Svcs-US Great Lakes West-Overland Park KS

Employee Status:
Regular

Travel:
No

Schedule:

Full time

Job Posting: 02/12/2025 06:12:10

Req

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment.

Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.