Project Administrator

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As a Project Administrator, you’ll be the backbone of the project team, keeping everything organized and moving forward. You’ll manage critical administrative tasks, assist project teams, and serve as a primary point of contact for vendors and partners. This role is all about attention to detail, clear communication, and supporting smooth project execution from start to finish.

• Contract & Financial Management
  • Process AP invoices, subcontractor/vendor billings, and owner billings.
  • Prepare owner contracts, change orders, and assist with contract reviews.
  • Enter project estimates into Viewpoint and generate monthly billing reports.
  • Review work orders and send invoices upon completion.
• Project Coordination & Documentation
  • Set up new jobs, create folders, and maintain project files.
  • Upload and manage plans, specs, contracts, permits, safety reports, and closeout documents.
  • Notify subcontractors of completion dates and collect closeout items.
  • Replace/update drawings and assist project managers and superintendents as needed.
• Compliance & Administrative Support
  • Review insurance certificates for compliance.
  • Manage W-9 distribution, scan/upload safety documents, and maintain filing systems.
  • Complete additional tasks assigned by the area leader.

• Associates degree required
• Bachelors degree preferred
• 3-5 years of experience preferred

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management systems such as Viewpoint or CMiC.
• Skilled in organization, analysis, and problem-solving with strong attention to detail and quality.
• Clear and effective communicator, able to collaborate across teams and work independently.
• Strong time management and judgment with the ability to prioritize and follow established standards.
• Self-starter with a service-oriented mindset, adaptable to feedback, and consistent in delivery.

• Mid-Senior level
• Full-time
• Project Management and Information Technology
• Nonresidential Building Construction