Administrative Assistant

Position: Administrative Assistant 4- 230 Day (2025-2026 School Year)

Job Description - Administrative Assistant 4‑230 Day  School Year) (12797)

Job Title

Administrative Assistant 4

Position Function

Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.

Essential Performance Responsibilities

• Assists with copying and distribution of documents and other materials for administrative and clerical staff
• Assist in purchasing equipment and maintain inventory of current office equipment
• Maintain databases, spreadsheets, letters/memos and presentations

Additional Duties

Assists with additional duties as assigned by Supervisor.

Equipment

This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.

Travel

Limited travel between schools and central offices may be required.

Physical and Mental Demands

• Work in standard office and school building environments
• Additional demands upon request of Supervisor

Knowledge, Skills, and Abilities

• Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
• Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
• Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
• Ability to communicate effectively with a supervisor when their discretion is needed
• Ability to provide exceptional customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile

• A High School education or GED
• A minimum of six months experience are required for this position

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