Project Administrator

As a Project Administrator, youll be the backbone of the project team, keeping everything organized and moving forward. Youll manage critical administrative tasks, assist project teams, and serve as a primary point of contact for vendors and partners. This role is all about attention to detail, clear communication, and supporting smooth project execution from start to finish.

• Contract & Financial Management - Process AP invoices, subcontractor/vendor billings, and owner billings.
• Prepare owner contracts
  , change orders, and assist with contract reviews.
• Enter project estimates into Viewpoint and generate monthly billing reports.
• Review work orders and send invoices upon completion.

• Set up new jobs, create folders, and maintain project files.
• Upload and manage plans, specs, contracts, permits, safety reports, and closeout documents.
• Notify subcontractors of completion dates and collect closeout items.
• Replace/update drawings and assist project managers and superintendents as needed.

• Review insurance certificates for compliance.
• Manage W-9 distribution, scan/upload safety documents, and maintain filing systems.
• Complete additional tasks assigned by the area leader.