NIAR Administrative Specialist - Advanced Materials & Manufacturing

Department: NIAR Advanced Materials & Manufacturing

Campus

Location:

Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically Monday - Friday, 8:00 am - 5:00 pm; work is performed on-site and in person.

Export Compliance Requirement: No export control requirement.

Join the NIAR Advanced Materials & Manufacturing team and help keep one of the nation’s leading research environments running smoothly. We’re looking for a proactive, organized administrative professional who thrives in a fast‑moving setting and enjoys supporting meaningful work. If you’re someone who takes initiative, communicates clearly, and excels at managing details, this on‑site role at Wichita State University could be a great fit!

Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).

Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc. May coordinate, attend, prepare materials for and/or take minutes at meetings and special events. May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements.

May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. May order and maintain sufficient inventory of supplies and equipment, as needed. May be assigned to lead, assist, coordinate or support special projects as needed.

Coordinates meetings and events which may include, but is not limited to, catering, guest lists, entertainment, supplies, reservations, and set up.

• High school diploma or equivalent
• Two (2) years of experience in general office, clerical, administrative support or related field

• Strong interpersonal and customer service skills, with the ability to consistently and positively interact with internal and external partners.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Expertise with MS Office and other office technology.
• Ability to document information in a timely manner with high degree of accuracy.

Ability to remain in a stationary position. Ability to travel in a vehicle for distances including but not limited to across city, county, and state. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.