Admin Assist & Licensing Sup Director Childcare

• Location 402 N. Market St,Wichita, KS, 67202,United States
• Job Category MANAGEMENT STAFF
• Employee Type Full Time Hourly

Under the direction of the Branch Director, the Child Care Administrative Assistant & Licensing Support Coordinator provides administrative and operational support for the Child Care Branch while coordinating key systems related to childcare licensing and regulatory compliance. The position supports branch leadership through administrative functions, human resources and payroll processes, financial documentation, Annual Campaign activities, staff records, and general branch operations.

The position also provides specialized support for KDHE licensing compliance, staff file monitoring, background checks and fingerprint processing, licensing documentation, renewals, regulatory tracking, and compliance support for Child Care Program Directors and Coordinators.

Education/Experience Requirements:

1.Minimum age of 21.

2.High school diploma or equivalent required; additional education or training preferred.

3.Relevant administrative, child care, youth-serving, and/or regulatory compliance experience.

4.Experience working in KDHE licensed child care programs preferred.

Knowledge, Skills and Abilities:

1.Excellent organizational skills with strong attention to detail and accuracy.

2.Ability to communicate effectively, both orally and in writing, with employees, directors, families, community partners, and regulatory entities.

3.Ability to interpret, implement, track, and support compliance with YMCA standards, KDHE regulations, and established procedures.

4.Ability to manage multiple priorities, deadlines, records, and recurring compliance requirements with limited oversight.

5.Strong problem-solving and task-management skills with the ability to make independent and sound decisions within assigned responsibilities.

6.Ability to maintain a high level of discretion and confidentiality.

7.Ability to work collaboratively as a team member while also working independently and demonstrating initiative.

8.Ability to provide training, coaching, resources, and follow-up to staff related to administrative and licensing processes.

9.Ability to remain flexible and effectively respond to changing priorities and high-stress situations.

Physical/Mental Requirements:

1.Must be able to routinely climb stairs, bend, stoop, kneel, twist, reach, sit or stand for extended periods, walk, lift and/or move up to 50 pounds, perform repetitive motions, and maintain visual acuity for detailed work.

2.Must demonstrate maturity, patience, dependability, sound judgment, and professional conduct.

3.Must be able to relate to and work with diverse groups of people in a friendly and consistent manner.

4.Must present a neat and professional appearance.

1.Commitment to the YMCA mission, vision, values, and character values of caring, honesty, respect, and responsibility.

2.Attend required New Employee Orientation and complete CPR/AED and First Aid in accordance with Conditions of Employment.

3.Understand and abide by all policies and procedures established by the Association and Child Care Branch.

4.Maintain current knowledge of applicable KDHE regulations and relevant licensing requirements affecting assigned programs.

5.Work a schedule that reflects the needs of the branch, including occasional adjusted hours, evenings, or weekends for inspections, staff training, meetings, and special events.

Administrative & Branch Operations:

1.Provide administrative support to the Branch Director and Child Care leadership team, including preparing correspondence, reports, meeting materials, minutes, training materials, and other documents.

2.Coordinate preparation for branch, leadership, board, Annual Campaign, staff, training, and other meetings or events as assigned.

3.Collect, enter, maintain, review, and report branch data and statistics accurately and within established timelines.

4.Maintain organized administrative records and systems that support efficient Child Care Branch operations.

5.Maintain and order office and First Aid supplies as needed.

6.Assist with special projects, events, and other branch priorities as assigned.

Human Resources & Staff Records:

1.Support accurate and timely completion of new employee paperwork and onboarding requirements.

2.Maintain staff training calendars, meeting schedules, certification records, and other assigned employee compliance tracking systems.

3.Monitor…