Academic Program Specialist

Academic Program Specialist

Department: SOM Wichita Academic and Student Affairs (ASA)

Position Title:

Academic Program Specialist

This role is responsible for planning and executing a variety of student wellness events and the Student Gala throughout the year. It will also oversee the accuracy of the academic calendars for first and second-year students, maintain proctoring schedules, and provide administrative support for the department.

• Complete fiscal responsibilities including check request forms, bank deposits, office supply orders, and student reimbursements.
• Create and maintain academic calendars for first and second year students.
• Communicate with students, faculty, and University administration to ensure accuracy in course management systems.
• Make decisions regarding faculty and student absence backup plans.
• Find solutions to missing faculty assignments or academic schedule changes.
• Oversee deadlines for submission of faculty evaluation results and report creation.
• Plan and execute various student wellness events, including the annual Gala.
• Assign and maintain proctoring schedules and backup information for all M1 and M2 exams.
• Oversee faculty and student recognition awards.
• Provide administrative support for the department.
• Coordinate MSPE interviews with the associate dean.
• Oversee faculty access to electronic academic resources, troubleshoot student issues, and ensure completion of annual student compliance training and Kansas Medical Student Loan contracts.

• Resume/CV
• Cover Letter

• High school diploma.
• Experience working with academic programs and/or student affairs in a post-secondary environment.
• Experience with project coordination.
• Experience working with confidential information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Bachelor's Degree.
• Attention to detail; ability to work accurately and independently.
• Strong communication skills.
• Proven multi-tasking and customer service skills.
• Experience using Access.

Type:
Regular

Time:
Full time

Rate:
Hourly

Pay Range: $26.13 – $39.20 per hour (minimum $26.13, midpoint $32.67, maximum $39.20)

Coverage begins on day one for health, dental, and vision insurance. Benefits also include employer contributions to health expense accounts, life insurance, long-term disability, paid time off with ten paid holidays and additional leave, and a retirement program with generous employer contributions. Further details available at the KUMC Human Resources Benefits page.

To apply, submit your application directly through the KU Medical Center website. Applications submitted elsewhere will not be considered.

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information.