Event Coordinator - INTRUST Bank Arena

Event Coordinator - INTRUST Bank Arena page is loaded## Event Coordinator - INTRUST Bank Arenalocations:
Wichita, KStime type:
Full time posted on:
Posted Todayjob requisition :
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* SUMMARY:

** Under direct supervision of the Senior Event Manager, the Event Coordinator will assist in all aspects of events including customer/guest contact, coordination and distribution of information within the facility, client follow-up, and client billing.
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* ESSENTIAL DUTIES AND RESPONSIBILITIES:

*** Organize all aspects of facility operations related to events.
* Meet with client group to plan and organize assigned meeting and/or event.
* Coordinate activities with various service contractors for assigned meeting and/or event.
* Guide clients in preparation of event by interpreting and explaining contract provisions, policy and procedure.
* Provide status updates to client for deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
* Prepare cost estimates and monitor final billing.
* Coordinate all Wichita Thunder Hockey home games and other team events. Assist with planning & preparation of Family Shows, Concerts, & Private Events as assigned.
* Provide clear, concise and timely communication of detailed requirements to operations departments.  Assist in scheduling operations set-ups to provide equipment or service needs.  Monitor and supervise facility set-up when necessary.
* Provide show promoters, tours and event organizers with building information they may request in the Tech Packet.
* Maintain the proper image and generate positive public relations with clients, patrons, guest and staff.
* Serve as primary liaison between client and facility/departments.
* Monitor in-house events, maintain close contact with clients and facility staff to ensure successful event.  Follow-up on all client requests, concerns, and problems.
* Attend appropriate planning, organization and other event and facility meetings in support of facility operations.
* Provide Event Service support to Capitol Federal Amphitheater from advances to day of show support.
* Work with Local 190 Stagehand Union to adequately staff show calls and utilize approved 3rd party labor sources to subsidize calls as needed.
* Regular attendance is an essential job function.
* Position requires the ability to work at all Legends Global facilities in Wichita and Andover.
* Work extended and/or irregular hours including nights, weekends and holidays as needed.
* Other duties and responsibilities may be assigned.
** SUPERVISORY RESPONSIBILITIES****:
** This position does not have direct reports.
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* SKILLS REQUIRED:

*** Demonstrate knowledge in industry terminology, facility capabilities, operational procedures, event coordination and event-related services.
* Handle conflict, make common sense decisions and exercise proper action during high tension and stressful situations.
* Know basic math.
* Handle multiple tasks simultaneously.
* Perform light lifting and carrying at times.
* Operate a personal computer using Windows, Microsoft Office software, and PowerPoint.
* AutoCAD or comparable diagram drafting software a plus.
* Event Planning software, (Momentus Elite, Venue Ops), helpful.
* Operate portable radio with earpiece, telephone, cellphone, copier, and fax machine.
* Follow oral and written instructions and communicate effectively with other in both oral and written form.
* Organize and prioritize work to meet deadlines with special attention to detail.
* Work effectively under pressure and/or stringent schedule and produce accurate results.
* Work independently, exercising judgment and initiative.
* Maintain an effective working relationship with clients, employees, exhibitors, guests and others encountered in the course of employment.
* Remain flexible and adjust to situations as they occur.
** EDUCATION AND/OR

EXPERIENCE:

*** High School Diploma or GED.  Bachelor’s degree from an accredited school. Degree in Sports Management or Business preferred but not required.
* Two (2) to three (3) years related experience and/or training through event coordination or meeting planning, or…