Gift Processing Specialist

WSUFAE is looking for a detail-oriented and self‑motivated Gift Processing Specialist to play a critical role in advancing the mission of Wichita State University. This position is responsible for the accurate, timely, and compliant processing of philanthropic gifts, ensuring donor intent is honored and data integrity is maintained within Raiser’s Edge. The ideal candidate will thrive in a fast-paced environment, manage a high volume of transactions with precision, and take pride in maintaining accurate donor and financial records that support strong stewardship and reporting.

As a representative of WSUFAE, the Gift Processing Specialist exemplifies the organization’s core values of Integrity, Excellence, Collaboration, and Service, helping to create a positive and professional experience for all constituents.

With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, WSUFAE is proud to champion the continued growth of Wichita State University. With a growing number of assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.

• Receive, review, and process gifts including cash, checks, credit cards, ACH, pledges, payroll deductions, matching gifts, and in‑kind gifts.
• Accurately enter gifts, pledges, and adjustments into the finance and advancement databases in accordance with established policies and IRS regulations.
• Ensures gifts are applied correctly to designated funds, appeals, and campaigns in alignment with donor intent.
• Process recurring gifts, pledge payments, refunds, and gift reversals as needed.
• Prepare deposit documentation and maintain appropriate audit trails.
• Reconcile daily gift batches to ensure accuracy, completeness, and proper accounting.

• Provide backup support for accounts payable functions, including check processing and vendor documentation.
• Assist with the month‑end and year‑end closing processes.
• Support preparation of documentation for audits and financial reporting.
• Ensure proper classification and recording of financial transactions in compliance with policies and accounting standards.

• Assist in maintaining accurate records and providing fast and accurate information about the status of the funds to appropriate internal and campus personnel.
• Respond to donor inquiries related to gifts, receipts, and fund designations in a professional and timely manner.
• Generate timely and accurate gift acknowledgement and tax receipts.
• Support donor stewardship initiatives by providing gift data and reports.

• Maintain accurate, organized, and confidential electronic and paper records as required.
• Assist with documentation of procedures and process improvements related to gift processing.
• Perform any other duties as assigned.

• Minimum of two (2) years in gift processing, advancement services, accounting, or related field.
• Bachelor’s Degree preferred.
• Demonstrated exceptional attention to detail with the ability to identify discrepancies, resolve errors, and ensure gifts are accurately recorded and properly accounted for.
• Proven ability to manage a high volume of transactions while maintaining accuracy and compliance with established policies and procedures.
• Experience working with information tracking and projects.
• Commitment to the WSUFAE core values of Integrity, Service, Excellence, and Collaboration.
• Project professional image at all times.

• High degree of accuracy and quality control.
• High level of attention to details.
• Strong analytical and problem‑solving skills.
• Accountability and sound judgement in financial processing.
• Excellent organizational, interpersonal, oral, and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Power Point) and Adobe Acrobat.
• Demonstrated problem‑solving and resourcefulness.
• Strong communication and teamwork skills.
• Maintain confidentiality of information, records, and materials.
• Highly motivated and ability to work effectively independently and as part of a team.