Database Coordinator - Wichita GEAR

Job Story

We are looking for a detail-driven, grant-savvy data champion to join our team and ensure that every metric tells the right story. This isn’t just about spreadsheets; it’s about shaping futures and your work will help us prove that students are getting the academic and mentoring support they deserve.

• Exceptionally detail oriented, organized, and systematic.
• Comfortable with federal grant expectations, or willing to learn quickly.
• Able to interpret trends, not just run reports.
• Understands how to communicate data findings clearly to both technical and non-technical audiences.
• Resourceful in researching anomalies and reaching out for clarification when numbers don’t align.
• Skilled at asking the right questions instead of making assumptions.
• Calm under pressure, especially when deadlines stack up around reporting cycles.
• Enjoys improving systems, processes, or workflows for cleaner, more accurate outcomes.

Designs, implements, and maintains database(s) for program(s). Performs data entry into database and moderately complex reporting from database.

Oversees the design, implementation, and maintenance of database and data backup system(s). Monitors and ensures computer programs, printers, and other hardware meet department needs. Ensures accurate and timely data entry. Cleans data as needed. Provides recommendations to improve data collection and analysis. Conducts data needs assessments and collaborates with internal and external professionals to ensure system.

• Own the numbers:
  Collect, input, and validate essential baseline metrics (Initial CAP Survey and beyond).
• Be the storyteller:
  Interpret data trends and communicate what the numbers reveal.
• Keep us compliant:
  Prepare monthly reports for school officials, quarterly database updates for Annual Performance Report APR prep, and annual summaries for federal reporting.
• Guard data integrity:
  Monitor for discrepancies, investigate anomalies, and collaborate with teammates to resolve differences.
• Collect, input, organize, and validate large volumes of student data with precision and accuracy.
• Track student success:
  Ensure CAC follow-up sections accurately reflect academic goals, interventions, and service delivery.
• Assist Administrative Specialist with computer inventory & other technology aspects.

• High school diploma or equivalent.
• Five (5) years of experience in data coordination or related field. (Every 30 hours of college coursework in computer science can be substituted for one (1) year of experience.)

None.

• Time management capability, establishing priorities to align with program & reporting timelines.
• Ability to analyze problems and resolve conflicts.
• Knowledgeable interpreting data & compiling into accurate reports regularly.
• Detail focused & comfortable investigating when conflicting information presents.
• Microsoft Office knowledge, as well as database management knowledge.
• Good customer service and communication skills, with various levels of team members.

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.