Shipping Administrator

manages and coordinates the shipping and logistics processes, ensuring accurate documentation, timely deliveries and compliance with regulations.

• Coordinate and process shipments:
  Create shipping labels, pack lists, advance shipping notifications, and ensure timely dispatch and delivery.
• Manage documentation:
  Maintain shipping records, invoices, bills of lading, packing lists and certificates of origin for both domestic and international shipments.
• Customs and compliance:
  Assist with customs clearances, export/import documentation, and ensure adherence to government regulations and company policies
• Communication and coordination:
  Collaborate with carriers, freight forwarders, suppliers, internal teams, and customers to resolve shipping issues and provide updates
• Inventory and supply management:
  Monitor shipping supplies, assist with restocking, and track inventory levels
• Reporting and performance tracking:
  Prepare regular reports, monitor KPIs and support process improvement initiatives.
• Problem-Solving:
  Address delays, damages, or discrepancies in shipments and participate in corrective actions.

• Experience:
  
  Proven experience in shipping, logistics, or import/export administration
• Technical proficiency:
  Familiarity with shipping software, ERP systems, order management systems, variety of customer portals and Microsoft Office applications
• Organizational skills:
  Strong attention to detail, time management, and ability to handle multiple shipments simultaneously
• Communication:
  Excellent interpersonal skills for coordinating with internal teams and external partners.
• Problem-solving and decision-making:
  Ability to resolve shipping issues efficiently and make informed decisions under pressure
• Knowledge of regulations:
  Understanding of customer procedures, regulations, international shipping rules, and safety compliance where applicable
• U.S. citizenship and valid driver’s license required

• Proactive and results-oriented with the ability to meet deadlines
• Collaborative team player with adaptability to fast-paced environments
• Analytical mindset for process improvement and efficiency
• Commitment to accuracy, quality and compliance