Program Coordinator – Outreach; KSKidsMAP

Position Title

Program Coordinator – Outreach (KSKidsMAP)

Department

SOM Wichita Pediatrics

Pediatrics-Research

Position Title

Program Coordinator – Outreach (KSKidsMAP)

Job Family Group

Professional Staff

Job Description Summary

The Program Coordinator will support implementation of the Psychiatric Access Program, which aims to improve access to pediatric and perinatal mental and behavioral health services through training, consultation, outreach, and resource development for rural healthcare professionals across Kansas.

The Program Coordinator will assist with day-to-day program operations and implementation, coordinate internal and external project communications, support outreach and recruitment efforts, and assist with project planning and tracking. This position serves as a key operational support role, ensuring project activities are completed on schedule and in alignment with grant requirements. The Program Coordinator will work closely with the Program Manager, Project Director, project partners, and participating healthcare organizations to support successful implementation of project activities.

Job Description

• Coordinate implementation of project activities and deliverables across multiple program initiatives.
• Schedule and coordinate internal project meetings, including preparation of agendas, meeting materials, minutes, and follow-up action items.
• Coordinate project communications among team members, partners, and participating organizations.
• Monitor project activities and identify potential barriers to implementation.
• Assist with development and maintenance of project policies, procedures, and operational workflows.
• Maintain project documentation and records in accordance with university, grant, and contract requirements.
• Support preparation of reports, presentations, and project updates for leadership and partners.
• Assist with coordination of subrecipient and partner activities.
• Facilitate communication and information sharing among project staff and collaborators.
• Coordinate logistics related to project travel, site visits, and implementation activities.
• Participate in quality improvement and program planning activities.

• Coordinate outreach activities with participating healthcare organizations and community partners.
• Assist with recruitment and onboarding of participating practices and healthcare professionals.
• Schedule and coordinate rural clinic visits for needs assessment, recruitment, and training activities.
• Maintain contact databases and engagement tracking systems.
• Disseminate project resources, updates, and communications to project and system partners.
• Development of outreach materials, newsletters, promotional content, and stakeholder communications.
• Support advisory committee and workgroup activities as needed.
• Assist with identifying community resources and referral networks relevant to project goals.
• Disseminate program information and resources to healthcare organizations and community partners.
• Attend meetings, conferences, and outreach events to increase program awareness and engagement.
• Coordinate outreach efforts with healthcare professionals, practices, and community stakeholders.
• Support sustainability and expansion activities.

• In person.
• Reliable transportation required; travel throughout Kansas as required to support project activities.
• Travel 15%.

• Two (2) years of project coordination experience

• Bachelor's degree in Public Health, Health Administration, Social Work, Psychology, Education, Communications, Marketing, Business Administration, Nonprofit Management, or related field

• Experience working in healthcare, behavioral health, public health, education, higher education, nonprofit, or community-based organizations.
• Experience supporting federal grant-funded projects.
• Experience with outreach, recruitment, stakeholder engagement, marketing, or community relations activities.
• Experience working with rural communities, healthcare organizations, and professional associations.
• Experience with project management software, databases, and tracking systems.
• Experience developing and maintaining project documentation, records, and tracking systems.
• Experience developing outreach, promotional, or educational materials using graphic design and content creation platforms such as Adobe Creative Cloud, Adobe Express, Canva, or similar software.
• Experience with email…