Site Administrator

We are recruiting for a Site Administrator on the Golticlay Wind Farm project. You will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams.

You must be able to organise your workload, filing methods and work in a clear and logical manner, following process and procedure. You must meet deadlines without compromising on quality, work on your own initiative, and collaborate effectively within a team environment. Demonstrate enthusiasm to learn new experiences and skills and support a hard‑working team, building strong relationships with people at all levels.

You must also demonstrate confidence in using your communication skills to ask questions, seek and clarify information.

Project – Golticlay Wind Farm

Site Based Full Time Role

Start Date – August 2026

Contract – 3 months initially

Hours – 32.5 hours a week, either over 3, 4 or 5 days

Location – Wick

• Document control including inputting data and uploading documents into systems such as SharePoint and Aconex (Farrans Document Management System); ensure all paperwork is completed in accordance with Quality and H&S procedures.
• Project Superuser for the access control system, MSite – issue registration emails to new users, monitor expiry dates for trade cards, run reports and audits.
• Assist the Accounts department to ensure invoices are signed and approved quickly; manage the delivery docket approval process, obtain timely approval from the appropriate team members on site using Coins OA and keep the approved signature list up to date.
• Main point of contact for all visitors to the site / front of house; manage client and customer interactions professionally and courteously via email and face‑to‑face; ensure visitors are signed in and have the correct PPE; assist team with inductions; at project completion, oversee site shutdown and archive paperwork as per procedures.
• Carry out general office duties including ordering office supplies, PPE and consumables; update information boards on site.
• Support the Social Value Team in achieving project targets; liaise with stakeholders, local council, employment partners and local education; produce progress reports; coordinate CCS audits.
• Occasionally travel to other Farrans projects or head offices as required.

The above is not an exhaustive list of duties and you may be asked to assist with ad‑hoc duties as requested by onsite management.

• Excellent communication skills – both written and verbal.
• Working knowledge of Microsoft Office packages including Word and Excel.
• Capable of working on own initiative while collaborating within a team environment.
• Confident in asking questions, seeking and clarifying information, enthusiastic to learn new experiences, and supportive of a hard‑working team.
• Able to prioritise, multi‑task and understand deadlines to achieve them.
• Previous construction industry experience.

Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all. If you require any reasonable adjustments throughout our recruitment process, please let us know.