Operations Coordinator

Job Description

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Provide expertise, advisement, coordination and recommendations during the transition from the construction phase of a Department of State (DOS) construction project to the operation and maintenance phase of the facility in support of the Bureau of Overseas Buildings Operations, Office of Facility Management (OBO/FAC). The position requires a performance period of approximately two years per project location. The first year is spent in support of the OBO Project Director (PD).

During this first year the OMTC engages in a full range of critical construction support services and technical coordination through completion of construction. The second year begins at substantial completion of all primary construction activities. The OMTC will support the Facility Management Office by assisting in the coordination and all preparations necessary for the successful transition to Facility’s Operations and Maintenance program including warranty management, and support training of new facilities maintenance staff during the second year.

The OMTC advises members of the OBO/FAC management team and contractors to promote effective support of facilities operations and maintenance programs, as well as agency-specific operations. Though the OMTC position timeline is estimated at two years per location, the deployment period may vary due to changes to actual construction schedules.

• Tracks project completion and transition activities through use of the government provided O&M Transition Checklist for Building Acceptance; identifies and validates key activities and milestones and provides updates to the PD, Facility Manager (FM), OBO Regional Support Center (ORSC), and the OBO/FAC Asset Management and Transitions (AMT) Division.
• Develops and maintains a comprehensive tracking document to anticipate all Construction Contractor deliverables as required to satisfy all Contractor obligations leading up to Diplomatic Security (DS) Accreditation and Substantial Completion process.
• Works in conjunction with the FM, PD, and construction contractor, as well as, the designated Facility Asset Manager (FAM) within OBO/FAC/AMT to develop a comprehensive master list of specialized tools, diagnostic test equipment, and building systems spare parts required to maintain the new facility.
• Provides logistical assistance in the scheduling of deliveries, offloading and maintaining inventory receipts, validation of items along with quantities, and coordination of storage. Coordinates and validates inventory of items for inclusion in post’s Integrated Logistics Management System (ILMS) and monitors respective allotment and obligations of 7112/7911 funds.
• Verifies receipt and acceptance of construction contractor’s spare parts, attic stock, O&M manuals, as-built drawings and all other post construction deliverables and documentation as required and outlined in the construction documents.
• Identifies and recommends facility operation and maintenance requirements and preventive maintenance needs. Performs market research to identify local service providers and/or other manufacturer certified sources.
• Identifies and verifies warranty and maintenance requirements included in the construction contract are being performed within required timelines.
• Participates in surveys and installation of interior and exterior equipment barcodes and other hardware identifiers as necessary to complete Computerized Maintenance Management System (CMMS) templates and ensure proper implementation of the CMMS for the facility.
• Attends meetings concerning scheduling, general progress of the work, commissioning activities, warranties and submits bi-weekly status reports to proper Government stakeholders. Assists the PD to identify construction deficiencies (punch list) and tracking the completion of punch list items.
• Coordinates with and provides regular updates to the PD as the project nears Accreditation and Substantial Completion to assure punch list items are addressed in a timely manner.

Any concerns related to the construction or construction contractor are to be identified directly to the PD and Contracting Officers Representative (COR), and other designated official.

• Establishes and maintains Warranty Tracking Log in support of the FM utilizing established government templates and forms. Coordinates with construction contractor to address all warranty items within required timelines.
• Assists the FM during move-in and decommissioning activities from existing facilities to the new facility.
• Works closely with the Commissioning Authority (CxA) to support off-season testing of the facility and identify systems-based training to be provided by the CxA to locally-employed staff.
• Assists in drafting the…