Bid Administrator

Murphy is recruiting for a Bid Administrator to work with the Work Winning team across all Energy projects.

Operating in the United Kingdom, Ireland, Canada and the USA, Murphy provides better engineered solutions to infrastructure sectors including transportation, water, power and natural resources. So that our teams out on projects can run smoothly it is vital that we have robust support functions in place.

We are committed to fostering an engaging and collaborative work environment in which each person’s career is nurtured and developed. We focus on employee development, providing a culture of innovation and positive work-life balance.

The Murphy Bid Administrator provides high-level administrative support to the Bid Management team, ensuring the timely and accurate submission of Pre-Qualification Questionnaires (PQQs) and Tender proposals. You will be a central point of contact, coordinating various stakeholders to meet strict deadlines and maintain the quality standards of “One Murphy”.

• Documentation Management:
  Assist in the compilation and production of PQQ documents and Tender deliverables.
• Portal Coordination:
  Manage company accounts within client portals to download tender documentation and upload final submissions.
• Communication:
  Act as a point of contact for internal teams (Operations, Health & Safety, Commercial) and manage all client dialogue and clarification logs.
• Record Keeping:
  Maintain accurate digital and paper-based filing systems and update CRM and Power
  
  BI entries for pipeline tracking.
• Governance Support:
  Collect all the latest governance (authority) sign-off documents from Bid Managers and Estimators, and process via Docusign.
  
  Content Support:
  Liaise with construction teams to collate case studies and update the submissions library with model answers.
• Reporting:
  Assist with the collation of management reporting information and related indirect financial duties, such as tracking bid costs or processing invoices.
• CV Coordination:
  Engage with SMEs by arranging calls to gather accurate, up-to-date, and relevant information for individual CVs.
• Document Assurance:
  Ensure correct version control and availability of all relevant materials for each opportunity.
• Administrative support: effective diary coordination, recording meeting notes and organization of bid-related activities if required.

• Skills:
  
  High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Visio). Teams, SharePoint and Adobe Acrobat aptitude desirable.
• Experience:
  
  Previous experience in an administrative “pre‑contract” support role is preferred but not essential, ideally within the construction or engineering industry.
• Attributes:
  Exceptional attention to detail, the ability to multi‑task under pressure, and strong organizational skills.
• Values: A commitment to the Murphy “Zero Harm” culture and a proactive, collaborative approach to work.

• 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service
• Discretionary annual bonus and annual salary review
• Above market rate contributory pension scheme
• Life assurance, health screening and enhanced sick pay
• Enhanced maternity and paternity pay and a maternity returners bonus
• Extra weeks holiday for all employees getting married and a wedding bonus
• Subsidised canteen facilities in core locations
• Dedicated and continued investment in your professional development
• Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc

Murphy is formally recognised as a sector leading employer, Platinum Investors In People accredited along with reported operating profit up 57% on prior year. At Murphy, we are incredibly proud of our diverse workforce. Not only do our people represent over 60 different nationalities, but they also represent a wide range of backgrounds, ethnicities and ages. With a forward order book of £5.4bn and £23m invested in environmentally friendly plant in 2024 there really is #Moreto Murphy
.

If you are unable to apply via the usual process, please call Lorna Rhodes on to discuss in more detail.

Murphy is unable to employ anyone who does not have the legal right to live and work in the UK.