Resource Administrator

Job responsibilities

Are you highly organized, proactive and thrive in a fast‑paced environment? Join our team as a Resource Administrator and play a vital role in ensuring the smooth day‑to‑day operation of our Nursing Department, helping to maintain safe staffing levels and support the delivery of outstanding care. In this busy and rewarding role, you will work closely with Ward Managers and clinical teams to identify staffing requirements, coordinate cover for vacancies and absences, and ensure appropriate staffing levels are maintained across the service.

You will manage staffing databases and rotas, maintain accurate records of staff availability, annual leave and absences, and communicate staffing changes effectively to both permanent and bank staff.

You will also be responsible for coordinating the use of bank and agency staff, monitoring agency usage, processing timesheets and invoices, and ensuring all mandatory training requirements are met. Working closely with nursing leadership, you will provide regular reports and workforce information to support effective resource planning and decision‑making. Alongside your staffing responsibilities, you will provide a range of administrative support, including maintaining filing systems, handling confidential records, preparing documentation and providing cover for the wider administration team when required.

You will contribute to maintaining a safe, secure and efficient working environment for staff, service users and visitors.

• Undertake any other tasks requested that are commensurate with the post holder’s level of responsibility.
• Comply with the guidelines laid down regarding confidentiality, disclosure of information and Data Protection. To maintain as confidential at all times information relating to patients, staff and hospital business.
• To cover Reception as and when required.
• Participate in the Company’s appraisal process.
• Maintain mandatory and professional development requirements.
• To attend meetings relevant to the department, and internal/external training events as and when required.
• To take personal responsibility for ensuring the work practices and the environment meet the requirements of the Health and Safety at Work legislation and report all deficits to management.
• Undertake any other reasonable requests as made by your Line Manager.
• To provide cover for colleagues within the department when they are absent and/or on annual leave.

• Experience of working in a dynamic, busy environment (desirable).
• Coordination of staffing and rotas (essential).
• 4 GCSE or equivalent, including English.
• NVQ Level II in Business Administration or willing to work towards it (essential).
• Computer literate (Microsoft Office preferred) with particular emphasis on use of databases.
• Good numeric and literacy skills.
• Ability to plan and organise workload.
• Knowledge of rota systems and timesheets (desirable).
• Assertiveness, listening and communication skills.

Everest Road, Atherton, Manchester, M46 9NT
. You will be working at The Spinney, a service which offers a range of care settings for male patients with personality disorder and/or mental illness. The purpose‑built medium, low secure and rehabilitation wards, as well as a psychiatric intensive care unit (PICU) are all set within an 11‑acre site with extensive woodland and landscaped areas.

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £27,296.
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave during our annual selection window.
• Career development and training to help you achieve your professional goals.
• Access to our Rewards & Benefits platform Ely‑Vate;
  Your one‑stop destination for everyday savings, exclusive benefits, and wellbeing hub.
• Wellbeing support and activities to help you maintain a healthy work‑life balance.
• Access to Blue Light Card, which provides a range of exclusive offers and discounts.
• Life Assurance for added peace of mind.
• Stream –…