Accounting Specialist

SUMMARY

The parish Bookkeeper maintains records of financial transactions, provides accounting services for the parish, and serves as the liaison with the Diocesan Shared Accounting Services (DSAS). The parish Bookkeeper is required to exercise independent judgment and initiative in analyzing and providing recommendations regarding financial matters. Areas of assignment include, but are not necessarily limited to, accounts receivable, payables, bank reconciliation, budgeting, purchasing, financial reporting and analysis, and other related functions.

The Bookkeeper reports to the Director of Operations.

The Diocese of Orlando four core values lay the foundation for the work performed by its employees.

• Authenticity:
  Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
• Respect:
  Affording each person’s God-given dignity and uniqueness
• Courage:
  Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly
• Commitment:
  Individually and collectively, we are steadfast to the team and its purpose

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

• Develops and maintains system to account for financial transactions by establishing a chart of accounts, working with Diocesan Shared Accounting Services (DSAS), following diocesan bookkeeping policies and procedures.
• Maintains subsidiary accounts by verifying, allocating, and preparing transactions for DSAS posting.
• Balances subsidiary accounts by reconciling entries.
• Reviews the Diocesan prepared general ledger for accuracy.
• Reviews the weekly DSAS package to ensure all transactions have been properly processed and recorded. Prepares the weekly packet in the absence of the Accounting Assistant.
• Balances general ledger by preparing a trial balance; reconciling entries.
• Assists the Director of Operations in ensuring all employee timecards are accurate and approved by supervisors; submitting payroll package to payroll office in a timely manner; working with payroll office in preparing payroll, associated taxes and reports; distributes checks.
• Prepares bi‑weekly, quarterly and annual payroll reconciliations.
• Verifies accuracy of information in Paylocity, W‑2's and 1099's.
• Prepares monthly, quarterly, and year‑end finance statements and other reports for parish and Diocese, along with explanations of monthly fluctuations and variances to budget in a timely manner.
• Reports to the Director of Operations regarding the finances of parish.
• Prepares, administers, and reviews the budget process in collaboration with the Pastor, Director of Operations, and Finance Committee.
• Liaison for parish with the Diocesan Shared Accounting Services (DSAS).
  
  Duties include:
  • Reviews codes and approves AP;
  • Reviews and approves cash collections transactions;
  • Reviews monthly and periodic reporting with DSAS Staff.

• Assists Director of Operations with enrollment of employees in Diocesan benefit plans per direction of the Diocesan Human Resources Office including insurances, annual enrollment, retirement, and 403(b); provides on‑going information and documentation to employees.
• Assists Director of Operations with new and terminating employee questions and paperwork.
• Assists Director of Operations with employment actions in the HRIS system; ensures documentation is accurate and sufficient; maintains accurate employment and pay records within the HRIS system.
• Assists Director of Operations by responding to employee payroll inquiries.
• Supervises the Accounting Assistant.
• Professionally communicates and interacts with staff members, management team, finance committee, and Diocesan officials.
• Provides day‑to‑day guidance and oversight of subordinates; actively works…