Office Coordinator, Quigli Office

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the T’exelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe. We are Culturally Centered, Future Focused. WLFN provides staff with an excellent benefits package, RSP matching up to 8%, 3 weeks' vacation upon completion of probationary period, and many other benefits.

Final date to receive applications: July 24, 2026.

The Office Coordinator plays a pivotal role in representing Williams Lake First Nation through reception services and ensures smooth daily office administrative operations of the office. The Office Coordinator will be responsible for taking care of the WLFN Quigli facility in terms of services and performance. We continually want our clients and members to know that they are entering a positive and comfortable environment.

Core functions of this dynamic role include reception services, general office administration, and facilities management. It is essential that the Office Coordinator be highly organized, professional, friendly in all forms of communication and able to handle the multiple demands with an attitude for problem solving and positivity that ensures the office runs harmoniously. Office Coordinator will report to the Director of Member Services.

Full time - Term (June 4, 2027), 35 hours per week.

3 months from the date of hire.

• Certificate in Business Administration or a related field or an equivalent combination of training and education.

• Minimum 2-3 years’ experience in office administration.

Non-exempt.

• Act as primary office receptionist: welcome guests, answer the phone, direct calls with the goal of providing first-rate customer experience.
• Performs day-to-day administrative/clerical duties, including photocopying, processing correspondence, flyers, emails, and other documentation.
• Oversee office supply inventory, ordering and restocking as necessary, and ensuring that the office is always well-stocked with the necessary materials.
• Support the Director of Member Services with different tasks, i.e. PO Log and Cheque Req updates, Office Status set up, Business Connect, credit card reconciliations, etc.
• Files documentation according to proper Records Information Management System (RIMS) procedures.
• Provide general administration to internal departments as required and approved by Supervisor.
• Maintains organization and scheduling procedure for WLFN vehicles and Community Bus. Advises O&M Coordinator of required repairs for the WLFN fleet vehicles.
• Schedule regular maintenance of WLFN vehicles (example – oil change).
• Maintains organization and scheduling procedures for WLFN Quigli Council Chambers, Boardroom and Meeting Room and assist staff to book these rooms.
• Key management for all WLFN Offices and vehicles excluding Yorston.
• Develops, maintains and updates Receptionist Manual as required.
• Take payments and issues receipts for General.
• Manage opening and closing of the front door and kitchen throughout the day, opening at 8:30am, closing between 12:00pm and 1:00pm, and closing at the end of the day.
• Receive mail and packages and distribute them throughout the office.
• Organizes monthly staff birthday cards and cake.
• Ensure public areas are clean and sanitized throughout the day.
• Supports the mission, vision, and values of Williams Lake First Nation.
• Contributes to the WLFN’s ongoing success by accomplishing other duties as required or assigned.

The duties listed are provided as examples of areas of responsibility and are not intended to create responsibility limits but to help understand the scope of the position. All staff are expected to be team-oriented and maintain the confidentiality of all information gained while working with the organization.

• Knowledge of Microsoft Office software at an intermediate/advanced level.

• Must be highly…