Correctional Administrative Assistant; AA

Correctional Administrative Assistant (AA)

About CBH Medical

CBH Medical is a visibly different correctional healthcare experience, delivering flexibility, transparency, improved patient health, reporting, and oversight by a leadership team with decades of correctional experience. Founded in 2015, we have proven experience in the successful administration of an effective correctional healthcare service program at several correctional facilities. We take great pride in our medical staff and strive to provide compassionate, comprehensive and effective medical care to all of our patients.

CBH Medical provides the highest level possible of customer service, medical experience, and commitment to health and wellness to all our patients. Our best practices enhance performance and focus intensely on each facility’s critical needs.

• CBH of VA is seeking a responsible and detail-oriented Administrative Assistant to support our managers and employees while ensuring the smooth day-to-day operations of our office. In this unique role, the Administrative Assistant will also be required to be a Certified Medication Technician, combining administrative and clinical support responsibilities. Duties will include making travel and meeting arrangements, preparing reports, maintaining organized filing systems, assisting with scheduling, and managing general office needs.
  
  In addition, this position may involve providing medication administration support in accordance with state certification requirements. The ideal candidate will have excellent oral and written communication skills, strong organizational abilities, and proficiency with Microsoft Office tools such as Excel, Word, and Outlook, as well as office equipment. Previous experience as a Secretary, Administrative Assistant, or Executive Assistant is required, and familiarity with the healthcare or corrections industry is strongly preferred.
  
  Ultimately, we are looking for a reliable professional who can balance administrative tasks with certified medication responsibilities to ensure efficiency and success across our team.

• Answer and direct phone calls; serve as point of contact for staff, clients, and visitors.
• Organize schedules, coordinate meetings, and prepare accurate meeting minutes.
• Draft, review, and distribute correspondence, reports, and forms.
• Maintain filing systems, office policies, and contact lists.
• Manage payroll preparation, expense reports, and monthly statistics for HSA review.
• Order and manage office supplies and coordinate vendor relations.
• Provide administrative support to executives and assist with special projects as needed.
• Perform other duties and responsibilities as assigned.

• Proven experience as an Administrative Assistant or Office Administrator.
• Experience with Medicare enrollment processes.
• Knowledge of office management systems and procedures.
• Proficiency with office equipment (e.g., printers, fax machines, scanners).
• Excellent time management and organizational skills with the ability to prioritize and multi-task.
• Strong attention to detail and problem-solving abilities.
• Exceptional written and verbal communication skills.
• High school diploma required; additional qualifications as an Administrative Assistant or Secretary preferred.
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

• 8-hour shift
• Day shift
• Monday to Friday

• Medical Receptionists & Patient Registrars: 1 year (Required)
• Schedule management: 2 years (Preferred)