Associate Director MSOB Building & Event Services

Associate Director MSOB Building & Event Services

The mission of the Mason School of Business at the William & Mary is to serve the Commonwealth, the nation, and the global community both by offering high-quality educational programs at the undergraduate, graduate, and professional levels and by creating and communicating new knowledge. The Associate Director (AD) of MSOB Building & Event Services is responsible for the seamless operation of the physical facility and all ancillary building support activities including but not limited to dining services, housekeeping, room scheduling, event support, procurement, records management, storage, security and parking.

The AD will coordinate events, operations and fiscal administration of building services for the Alan.

B. Miller Hall. The AD is expected to provide accurate and efficient support, manage multiple events and activities, including high level, student and program events within the guidelines that respect and preserve W&M's exceptional buildings.

Required Qualifications:

Please make sure your cover letter and resume clearly indicate how you meet the following required qualifications:

• Bachelor's degree in a related field or an equivalent combination of training and experience indicating possession of the preceding knowledge, skills and abilities.
• Strong oral, written and interpersonal communications skills.
• Demonstrates a strong commitment to customer service with ability to work with all levels of internal and external customers in a highly public and professional environment.
• Experience working with event planners and managing large functions.
• Must be detail oriented and have the ability to manage multiple competing priorities.
• Demonstrated ability to maintain confidentiality.
• Proficient computer skills and knowledge of general office practices and procedures and the ability to manage multiple calendars.
• Knowledge of procurement and purchasing policies and procedures.
• Demonstrated ability to interpret and apply organizational policies, procedures in accordance with state & federal guidelines and W&M policies and restrictions.
• Working knowledge of fiscal administration.
• Experience in tracking and projecting expenditures and budgets.
• Ability to be flexible with work and adapt to changing situations.
• Proficiency working the Microsoft Office suite and the ability to learn new software programs.
• Strong knowledge of building systems including HVAC, electrical, plumbing and life safety systems.

Preferred Qualifications:

Please make sure your cover letter and resume clearly indicate how you meet the following preferred qualifications:

• Experience working in a higher educational environment.
• Experience with CMMS (EMS, FAMIS) or similar software.
• Experience with website technology platforms, (i.e., Cascade, Blackboard, group calendars, listservs, etc.).
• Experience with contract management.
• Experience or certifications in related organizations (APPA, BOMA, IFMA).

Conditions of Employment:

• Weekend and evening hours may be required. Emergency response may be required.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• Some physical activity required, including lifting up to 30 pounds.

For full consideration, upload these three (3) documents by the review date of 19 October 2026:

• Resume or CV
• Cover Letter
• List of 3 professional references with contact information

This position is not eligible for work visa sponsorship.

Hiring Range: $47,000 up to $59,500 commensurate with experience

Duties:

• 50%- Building Operations:
• Assist Building Services Director by ensuring proper maintenance and upkeep of the facility.
• Maintain proper level of building supplies based on usage, time of year, and over all need for items including but not limited to paper & toner for printers, whiteboard supplies, general office supplies for Building Operations
• Coordinate and maintain school managed parking location and associated reporting requirements with Parking Services.
• Develop/create work orders as needed or requested by building manager and building occupants by providing backup facilities support to building manager.
• Regularly inspect facility condition noting maintenance needs: eg. lamp replacement, paint, drywall, flooring, furniture condition, and overall building condition and cleanliness.
• Point of contact for emergency situations. Maintain emergency evacuation…