Executive Assistant to Dean

JR102190 Executive Assistant to the Dean (Open)

Executive Assistant to the Dean

CC00189 WM001 | SOE | Education Deans Office

Staff
- Program Management

Regular (benefited)

School of Education

Posting Location
- William & Mary

Position Summary:

The Executive Assistant to the Dean provides high-level administrative support for the Dean of the School of Education, with primary responsibility for coordinating leadership meetings, governance activities, strategic planning, and initiatives requiring coordination through the Dean’s Office.

Reporting to the Dean, the Executive Assistant anticipates executive needs, organizes information and communications, and maintains systems for priorities, deadlines, meeting outcomes, and follow-up. The position requires independent judgment, initiative, confidentiality, discretion, diplomacy, and strong organizational and communication skills.

The Executive Assistant works collaboratively with academic leaders, faculty committees, and administrative staff to support the Dean’s involvement in their work. Responsibility for those functions remains with the designated leaders, committees, and staff.

• Bachelor’s degree or an equivalent combination of education, experience, and training.
• Experience supporting senior-level executives in an administrative capacity (typically 3+ years).
• Demonstrated ability to work independently, take initiative, anticipate executive needs, and exercise sound judgment.
• Excellent written and verbal communication skills, including editing and proofreading.
• Demonstrated organizational and interpersonal skills, with the ability to manage competing priorities and deadlines accurately.
• Demonstrated ability to handle confidential information and sensitive matters with discretion and diplomacy.
• Experience coordinating meetings, projects, or activities involving multiple stakeholders.
• Proficiency with Microsoft Office and collaboration, scheduling, and task-management applications; ability to learn university administrative systems.
• Demonstrated ability to interact professionally with a diverse population.

• At least three years of experience providing executive-level administrative support in higher education.
• Experience supporting leadership teams, faculty governance, strategic planning, or institution-wide initiatives.
• Experience developing and maintaining systems for tracking priorities, decisions, deadlines, and follow-up.
• Familiarity with university administrative policies, procedures, and applications.
• Experience using technology to improve administrative efficiency and information flow.

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• Periodic night and weekend work may be required in support of events.

• Manage and prioritize the Dean’s calendar, schedules, meetings, and appointments, exercising judgment to ensure effective use of the Dean’s time.
• Anticipate upcoming needs and assemble background information, briefing materials, and talking points for meetings, engagements, and decisions.
• Draft, edit, and prepare correspondence, reports, presentations, and documents for review or signature; distribute communications on behalf of the Dean.
• Assess incoming requests, direct matters to appropriate offices, and bring sensitive or consequential issues to the Dean’s attention with relevant background information.
• Serve as a…