Mechanical Maintenance Project Specialist

Position: Mechanical Maintenance Contract Project Specialist
Job Requisition:

JR102191 Mechanical Maintenance Contract Project Specialist (Open)

Job Posting

Title:

Mechanical Maintenance Contract Project Specialist

Department:

CC00430 WM001 | WMUO | Plant Administration

Job Family:

Staff - Maintenance

Worker Sub-Type:

Regular (benefited)

Job

Requisition Primary

Location:

Facilities Management Admn

Primary Job Posting

Location:

Posting Location - William & Mary

Job Description

Summary:

Unit Mission Statement:
The mission of Business Affairs is to support W&M as a leader among liberal arts and science universities by providing excellent service that is efficient, inclusive, transparent, and accountable. In delivering service, Business Affairs maintains a focus on collaboration, continuous improvement, best-in-class technology, and the strategic and sustainable use of university resources while maintaining compliance with attention to corporate social responsibility both within the institution and among its suppliers.

Facilities Management is an integral element of the Business Affairs team and serves to create, maintain, and continuously improve the William & Mary physical environment to enable excellence in teaching, research, and public service.

Position Summary:

The Mechanical Maintenance Projects Coordinator will oversee and coordinate maintenance on HVAC, mechanical and piping systems, and mechanical maintenance projects to ensure they are completed on time, within scope, and within budget. The coordinator will also administer contracts and supervise contractor efforts for the repair, installation, and renovation of university buildings and equipment. The coordinator will be responsible for the inspection, maintenance, and repair of mechanical systems.

Required Qualifications:

• High school graduate or equivalent.
• Strong knowledge of mechanical systems, maintenance practices, and project management methodologies.
• Proven experience in mechanical maintenance and project management.
• Knowledge of safety practices and procedures related to starting and locking out equipment for safety purposes.
• Proficiency with a multitude of software systems and tools
• Valid driver's license

Preferred Qualifications:

• Have good oral and written communication skills.
• Have the ability to deal effectively with architects, engineers, contractors, faculty, and staff.
• Knowledge of contract administration procedures and policies.
• Training in Contract Administration
• Combination of five (5) years of experience in HVAC, and mechanical maintenance with supervisory experience

Conditions of Employment:

This position has been designated as essential to the operation of the department, will require reporting to work when the university is officially closed and is subject to overtime.

Essential Designation:
Yes

Job Duties:

45%
-

• Manages term contracts for mechanical systems, piping, HVAC, insulation, and related equipment for maintenance, repair, and/or replacement.
• Execute preventative maintenance duct cleaning program.
• Schedule repairs, maintenance or replacement of equipment and set priorities of work with supervisor and Director of O&M.
• Maintain contractor equipment records of projects.
• Coordinate and schedule maintenance activities, ensuring minimal disruption to operations.
• Identify and manage project risks and issues, implementing mitigation strategies as necessary.
• Lead and supervise project contractors, including maintenance technicians and engineers.
• Assign tasks and responsibilities, monitor progress, and provide guidance and support.
• Procure and manage resources, including equipment, tools, and materials.
• Ensure all maintenance activities adhere to safety standards, regulatory requirements, and university policies.
• Conduct inspections and audits to ensure quality and compliance.
• Implement and monitor maintenance best practices and continuous improvement initiatives.
• Ensure lead and asbestos abatement projects are completed while adhering to strict safety and compliance regulations.

40%
-

• Responsible for using the university work order system (FAMIS) for all corrective work identified and reported.
• Work order documentation is completed promptly and accurately.
• Develop and monitor contracts, quotes, and invoices for payment to contractors.
• Develop detailed project plans, including scope, timeline, and budget.
• Ensure efficient use of resources and control project costs.
• Serve as the primary point of contact for project stakeholders, including internal departments and external partners.
• Provide regular updates on project status, including progress, challenges,…