Community Engagement Assistant

Overview

The Administrative Assistant II performs administrative and technical work in support of Williams County Communications and Community Engagement.

The intent of this job description is to provide a representative summary of the primary duties and responsibilities performed by incumbents in this position. The duties and responsibilities described are not a comprehensive list and may change with or without notice. Incumbents must be able to perform the essential function of the position with or without reasonable accommodation.

• Delivers professional customer service by answering phones, emails, and assisting in-person visitors; provides information and routes communication and calls appropriately
• Performs technical setup and operation of computers, audio, and streaming systems for Board of County Commission meetings and others as assigned; attends meetings and prepares in advance to ensure all systems function properly
• Administers the agenda and meeting system (iCompass), providing user support, organizing and maintaining content, and ensuring meeting documents are accurate and properly published
• Creates, edits, and updates communications materials, including graphics, posters, flyers, and slideshow presentations
• Provides administrative support for Williams County grant programs, including intake of applications, verification of required materials, follow-up with applicants, maintaining organized records and tracking systems, and monitoring timelines
• Supports the Parks Department by managing calls, assisting with campsite reservations and basic financial transactions, and providing general information
• Coordinates meeting room reservations and logistics; prepares rooms for use and provides support with setup, access arrangements, and other accommodations
• Provides basic website support, including updating content and ensuring information is accurate
• Prepares, reviews, and edits a variety of correspondence, reports, and documents
• Assists with special events and programs as assigned, such as staff photos and community engagement events
• Performs general administrative duties such as filing, data entry, operating office equipment, and conducting basic research
• Maintains confidentiality of non-public records and makes available all data and information deemed a public record by the North Dakota Century Code

• High School Diploma or GED and two (2) years of administrative or clerical experience in an office setting, or an equivalent combination of education, training, and experience
• Must pass a background check and pre‑employment drug and alcohol screening

• Required to attend meetings outside of regular work hours

Starting salary ranges from $24.00 to $28.00/hour depending on experience and training.

Williams County provides generous benefits to full‑time regular employees, paid sick and vacation leave, fully paid health/dental/vision benefit plan for employees and dependents, term life insurance of $25,000, 100% contribution toward retirement benefits through the ND Public Employees Retirement System, and 12 paid holidays each year.

All offers of employment will be contingent upon successful completion of a pre‑employment drug screening, background check, and reference review.