Executive Office Manager - Medical Center

Position: Executive Office Manager - Central Medical Center
## Executive Office Manager
- Central Vermont Medical Center Apply:
Berlin, VT:
Full time:
Posted Today:
R0091383

Building Name: CVMC
- Central Vermont Medical Center Location Address: 130 Fisher Road, Berlin Vermont Regular Department :
Central Vermont Medical Center Full Time Standard

Hours:

40

Biweekly Scheduled

Hours:

Shift: Day Primary

Shift: 8:00 AM - 4:30 AMWeekend Needs:
Other Salary Range:
Min $33.35 Mid $41.69 Max $50.03

Recruiter:
Rebecca Kapsalis Central Vermont Medical Center (CVMC), a proud member of University of Vermont Health (UVMH), is seeking a dynamic and highly organized
** Executive Office Manager
** to support and lead the Executive Office. Reporting directly to the President & COO and working closely with the Board of Trustees and Senior Leadership, you will play a pivotal role in ensuring the smooth operation of executive functions, strategic initiatives, and governance activities.  This is more than an administrative role—it's a leadership opportunity for someone who thrives in a fast-paced, high-visibility environment, is passionate about operational excellence, and is committed to CVMC’s mission of improving the health of our central Vermont community.
** What You Will Do
***
* Key Responsibilities:

** Executive & Board Support Provide diversified administrative and strategic support to the President & COO, Senior Leadership, and Board of Trustees. Coordinate daily schedules, facilitate meetings, and manage confidential communications.

Office Leadership & Supervision Oversee the daily operations of the Executive Office, including supervising and scheduling Executive Assistants. Assign support for senior leadership projects and ensure seamless coverage.

Strategic Planning Collaborate with staff to establish annual departmental work plans aligned with CVMCs strategic priorities as it relates to the Executive Office.

Governance & Event Coordination Prepare and maintain Board and Committee agendas, coordinate board education/orientation, and organize major events and meetings. Attend and record minutes for Board and leadership meetings.

Liaison & Representation Serve as a key liaison for CVMC and its subsidiaries, embodying CVMCs core values in all internal and external interactions. Triage inquiries and foster positive relationships with key stakeholders.

Operational Excellence Ensure all executive office equipment and systems are functional. Oversee supply management, conference room scheduling, and special event logistics. Maintain centralized files and records.

Compliance & Safety Uphold all CVMC policies regarding safety, compliance, and confidentiality. Serve as a Notary Public for critical documents and promptly report any policy or regulatory concerns.

Backup & Collaboration Provide backup coverage for other executive assistants as needed (including scheduling, KRONOS, and senior leadership support). Draft memos, policies, and other documents for leadership.

Team Leadership & Development Lead group projects, allocate resources, and mentor staff. Foster a culture of professionalism, productivity, and continuous learning.
** What We're Looking For**
* *
* Education:

** Associate’s degree (or equivalent specialized post-high school education). Bachelor’s degree preferred.
* *
* Experience:

** Minimum of six (6) years’ experience supporting senior or presidential-level leadership in a complex organization. Prior supervisory or office management experience strongly preferred.
* ** Skills &

Competencies:

**  + Proven ability to function independently and exercise sound judgment under general direction.  + Exceptional organizational, communication, and interpersonal skills.  + Demonstrated experience in strategic planning, project management, and process improvement (CQI).  + Advanced…