Office Manager​/Executive Assistant

Position: OFFICE MANAGER / EXECUTIVE ASSISTANT

Position Summary

The office manager/executive assistant coordinates and provides high-quality, holistic administrative support to the West Central MN Youth for Christ team.

Support of All Ministries

• Encourage and facilitate routine communications between departmental staff inclusive of meetings and appointments.
• Maintains and tracks compliance with all organizational and/or divisional deadlines, calendars, systems and digital files (includes converting paper documents to digital as needed).
• Adheres to consistent administrative practices established by the executive director and works cooperatively according to capacity excess or constraint.
• Actively promotes a healthy and robust culture according to YFC’s Cultural Attributes.
• Support systems maintenance as needed.
• Detailed financial reviews as needed.
• Support projects or tasks as assigned.

Expectations as an Associate Minister

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel.

As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

• Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
• Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
• Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
• Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.

Position Requirements Knowledge & Skills

• Service oriented: dedicated to meeting expectations of the executive by maintaining effective relationships.
• Excellent organizational skills and strong attention to detail.
• Experience in administrative support and in making appropriate decisions regarding available time.
• Excellent verbal and written skills, and experience and/or interest in partnership development.
• High degree of professionalism and sensitivity to executive's availability (personal and work-related commitments) in dealing with diverse groups of people (staff, leaders, donors, etc.).
• Proactive: ability to anticipate needs, events or issues that may arise.
• Maintains a high level of integrity, confidentiality and discretion.

Willing To Demonstrate And/or Possesses The Following

• Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).
• Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust).
• Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie).
• Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness).
• Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity).

Credentials Required & Preferred Education

• High School or GED required.
• Bachelor’s degree preferred.

Fundraising Responsibilities

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to—extending invitations to fundraising events,…