Project Cost Accounting Clerk; A/P
Listed on 2025-11-25
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Accounting
Accounting Assistant, Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator
If you get genuine joy out of color-coded spreadsheets and finding that one invoice that everyone else swore didn’t exist—we see you. And we need you!
At EDiS, our Project Cost Accounting Clerk for Accounts Payable is the behind-the-scenes superhero who keeps the numbers straight, the records clean, and project teams on-track and informed. You’ll support our project managers and operations managers with client billing, subcontractor invoicing, cost monitoring, and just the right amount of squeaky-wheel-keeps-things-moving persistence.
If you’re the kind of person who treats every detail like it matters (because it does), and you know that great accounting is what makes great building possible, this might just be your next home team.
Your priorities will be:- Invoicer Extraordinaire: Prepare monthly invoices so clean and accurate you want to frame them, as well as subcontractor payment applications, complete with all the backup. Your PMs will love you for it.
- Cost Tracker: Keep cost reports updated and aligned with supporting documentation – because numbers are most useful when they match reality!
- Billing Sleuth: Spot unbilled opportunities and fix them before they become missed ones. You’ll work closely with project teams to maximize timely, accurate client billing.
- Closing Support: Assist with monthly closings, tax filings, and year-end audit prep without breaking a sweat.
- Recordkeeping Royalty: Maintain organized, compliant, and audit-ready records across multiple projects, contracts, and vendors.
Typically, our hiring process follows the order below. We won’t move you on to the next round unless we’re serious about it, and we’ll let you know where you stand.
- First, we’ll review your resume. If you haven’t included references, you may be asked for them.
- Next, you’ll be invited to schedule a 30-minute screening call with a member of our team.
- Communicate directly with Project Managers and Operations Managers to review contracts, change orders, billing status, and yes – what they owe you to keep things moving!
- Review charges, verify backup, and process vendor and subcontractor invoices.
- Update internal cost monitoring and billing reports.
- File monthly gross receipts tax.
- Respond quickly to questions, clarify issues, and make sure our accounting files are the single source of truth.
- Occasionally take on special projects, because you’re the kind of person we can ask for help!
Rehoboth Beach
Malvern
1600 Paoli Pike
Suite 100
Malvern, PA 19355
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