Accounts Payable Specialist

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Accounts Payable Specialist - Wilmington, DE Law Firm - $60-70k

* Prior/current law firm industry accounts payable experience is 100% required.

Our client, a well-known national law firm, is seeking an Accounts Payable Specialist to join their team. This individual will be responsible for managing the firm's financial obligations to vendors and suppliers. This role ensures invoices are processed, verified, and paid accurately and on time, which is critical for maintaining good vendor relationships and a healthy cash flow.

Key Responsibilities

• Invoice Processing and Verification:
  As a Specialist, you will review, verify and process incoming invoices from vendors and suppliers. This involves ensuring that invoices have proper documentation, such as matching them to purchase orders and receipts, and that they are compliant with firm policies. Will also enter this data into the firm's accounting software.
• Payment Management:
  Prepare and process payments, which can be done via checks, electronic transfers (ACH), or wire transfers. This includes scheduling payments to ensure they are made on time and avoiding late fees or strained vendor relations.
• Vendor and Expense Management:
  The specialist maintains up-to-date vendor records, including contact information and tax-related documents like W-9 forms for 1099 reporting. Will also review and process employee expense reports, ensuring they adhere to the firm's policies.
• Reconciliation and Reporting: A key duty is reconciling vendor statements with the firm's records to identify and resolve any discrepancies. Will also assist with preparing financial reports, such as for month-end and year-end closing, and provide supporting documentation for audits.
• Client Cost Tracking:
  Track and manage expenses that are incurred on a client's behalf, such as court fees or expert witness costs. The AP specialist ensures these are properly documented and allocated so the firm can be reimbursed by the client.
• Attention to Detail:
  The role requires high accuracy in data entry, invoice verification, and record-keeping to prevent errors and fraud.
• Technical Proficiency:
  Candidates should be proficient in business applications like Microsoft Excel.
  
  Experience with legal-specific accounting software such asElite,3E, orAderantis preferred, as well as general electronic billing and invoice management systems.
• Confidentiality and Integrity:
  The specialist handles sensitive financial information, so a high level of integrity and the ability to maintain confidentiality are a must.
• Education and Experience:
  Associate's or Bachelor's degree in accounting or a related field, and prior accounts payable experience, within a law firm environment is required.

To apply, please send your resume and references to

Dan Urban

Liberty Personnel Services, Inc.
1001 Conshohocken State Rd, Suite 2-410