M&R Coordinator

GENERAL DESCRIPTION / PRIMARY

PURPOSE:

This position is responsible for the administrative reporting activities related to the M&R department. Further this role requires the timely submission and accuracy of all activities generated by the terminal M&R. This role also collaborates with other US Terminals on Equipment issues, and with DFFI updating equipment information status via the US equipment maintenance system.

• Responsible for the daily collection of data from M&R clerks’ activities to ensure the fulfillment of the established tasks for the continuity of business operation.

• Verify the accuracy of billing, entering purchasing orders into M&R system, and preparing documentation for management review before forwarding to Dole Accounts Payable Department.

• Daily data entry of Equipment Repair Order Authorization into Dole’s equipment maintenance system, for the tracking or submission for M&R equipment repair.

• Reconcile data monthly to General Ledger via the maintenance management system for management approval.

• Downloading information from M&R maintenance system, to produce statistics of expenses by equipment. Also, generate reports on costs of M&R equipment that allows the Director to manage Dole’s equipment and damaged equipment.

• Monitor M&R cost of local and corporate projects, progress, changes, and reports, to support M&R operations.

• Organizing and file records for all vendor payments, equipment and Dole assets in the department filing system.

WITH WHOM:
Staff members and managers from all US terminals, DFFI

WHAT FOR:
Resolve equipment issues.

WITH WHOM:
Vendors who supply services to Dole including equipment repair companies, vehicle licensing agencies, equipment rental companies, and regulatory agencies M&R requirements.