Legal Receptionist

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Client is seeking a Site Supervisor for a contract from 12/1/2025 to 3/27/2026, starting immediately. This role supports daily operations within a legal environment, including mail, copy/print, fax, scanning, local court runs, and back‑up reception. Position requires professionalism, strong customer service, and the ability to handle sensitive, time‑critical legal documents. Parking provided.

• Supervise day‑to‑day site operations; run shifts independently.
• Perform mail, copy/print, fax, scanning, and document services.
• Handle highly sensitive and confidential legal documents with accuracy.
• Conduct local court runs by walking to nearby locations; perform occasional driving for mail drop‑off.
• Provide reception back‑up and interact professionally with legal secretaries, paralegals, project managers, associates, and partners.
• Support processes such as closing binders, depositions, court deliveries, and trial preparation scheduling for equipment, labor, and supplies.
• Apply chargeback knowledge (e.g., Copitrak, Equitrak) for work, supplies, and client billing.
• Implement and maintain Ricoh Service Excellence standards.
• Ensure workflow efficiency, job scheduling accuracy, quality control, and audit/deadline compliance.
• Monitor and correct time clock punches; assist in achieving shift profitability through proper use of materials and supplies.
• Train staff on workflow and machine operations as needed.
• Communicate professionally with customers; resolve contract‑related issues and support sales with pricing/order/invoicing questions.
• Maintain positive internal working relationships and support performance management processes.
• Complete site reports accurately; assist with month‑end reporting in the Site Manager’s absence.
• Perform other assigned duties.

• High school diploma or GED.
• 2+ years of related experience; legal industry experience strongly preferred.
• Copy/print production experience required.
• Ability to walk for court runs, stand for extended periods, and lift up to 50 lbs.
• Strong organizational and goal‑setting abilities.
• Ability to operate advanced office equipment and stay updated on technology.
• Professional, polished appearance suitable for reception coverage.
• Strong communication skills and ability to work under tight deadlines and pressure.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.