Judicial Administrative Specialist IV

The incumbent will provide confidential administrative and operational support to the Court Administrator while also working closely with the Human Resource Manager to perform and support human resource (HR) functions at the court level. Administrative responsibilities include coordinating and monitoring administrative activities, preparing and reviewing correspondence and documents, facilitating communications with judges, court staff, and other court partners. The incumbent may research issues, develop recommendations, and support the implementation of court programs, services, policies, and initiatives.

In collaboration with the HR Manager, the incumbent may assist with recruitment and selection activities, timekeeping and payroll activities, records and documentation, compliance activities, and other HR assignments. The position may require ocassional travel to our Kent and Sussex County locations.

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

Serves as a liaison with the public, clients, attorneys, court staff, and others to exchange information. Applies and explains court services and Judicial Branch rules, regulations, standards, policies, and procedures. Assures effective coordination of functions for operational staff, judicial staff, and judicial officers, as well as stakeholder coverage of calendars. Schedules, coordinates, and confirms details on court calendars including meetings, hearings, appointments, or events.

Creates formatted documents, generates and shares presentations, manages schedules, and develops and manages spreadsheets. Drafts, manages, and distributes communications and other materials for public and/or internal use, which includes assisting with the distribution of legal paperwork to appropriate units and parties. Creates, coordinates, and maintains legal and other court-related documents, files, and reports. Establishes tracking and monitoring systems, including record-keeping systems or logs, to ensure effective, accurate, and easily retrievable information, and conducts follow-up for timely resolution of matters.

Ensures records are maintained in compliance with retention schedules and applicable policies and procedures pertaining to security and confidentiality of legal records. Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking, or performing related support work. Participates in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.

Participates in interviews, meetings, conference calls and/or presentations. Explains and supports human resource related actions and recommendations. Reports on workplace risk management issues to leadership (e.g., safety, health). May calculate, resolve discrepancies and report on data for an agency’s payroll. Arranges for the delivery of supplies and paperwork necessary to maintain essential functions. Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.

Uses automated human resources information systems to research and report on data…