Judicial Administrative Specialist IV

This is the fourth level of judicial administrative specialist work, providing high-level judicial administrative support for an entire court, on behalf of a Court Administrator. In addition to work performed at the Judicial Administrative Specialist III level, employees perform a broader scope of work with greater latitude in problem-solving and decision-making. An employee at this level serves at the pleasure of the Court Administrator and is the personal/confidential assistant to the Administrator and leadership team.

Work includes frequently representing the Court Administrator in a variety of situations to resolve escalated issues, maintain effective communications, and support on-going operations, programs, and services of the assigned court.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Serves as a liaison with the public, clients, attorneys, court staff, and others to exchange information. Applies and explains court services and Judicial Branch rules, regulations, standards, policies, and procedures.
• Assures effective coordination of functions for operational staff, judicial staff, and judicial officers, as well as stakeholder coverage of calendars.
• Schedules, coordinates, and confirms details on court calendars including meetings, hearings, appointments, or events.
• Creates formatted documents, generates and shares presentations, manages schedules, and develops and manages spreadsheets.
• Drafts, manages, and distributes communications and other materials for public and/or internal use, which includes assisting with the distribution of legal paperwork to appropriate units and parties.
• Creates, coordinates, and maintains legal and other court-related documents, files, and reports.
• Establishes tracking and monitoring systems, including record-keeping systems or logs, to ensure effective, accurate, and easily retrievable information, and conducts follow-up for timely resolution of matters.
• Ensures records are maintained in compliance with retention schedules and applicable policies and procedures pertaining to security and confidentiality of legal records.
• Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking, or performing related support work.
• Participates in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.
• Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
• Arranges for the delivery of supplies and paperwork necessary to maintain essential functions.
• Performs other related duties as required.

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• One year of experience in evaluating office operations such as workflow, priorities, and performance and making recommendations for improvements.
• Three years' experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.
• Three years’ experience in collecting, compiling, and evaluating data from…